Executive Business Partner

Job Title:

Executive Business Partner

Division:

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Department:

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Job Grade:

9

Location:

Gt Tower

Reporting To

(Role):

Chro & Ctto

Number Of Direct

Reports:

Not Applicable

Main Purpose

Of The Job:

The Executive Business Partner provides high-level, confidential, and proactive support to an Executive Committee member (Execom), ensuring smooth day to day operations of the Executive Office they are supporting.

The role focuses on time management, communication flow, stakeholder coordination, and administrative efficiency, allowing the Executive Committee Member to focus on strategic leadership.

This person is also responsible for special projects assigned to the Executive Committee Member to drive the achievement of the strategic pillars of the organization.

Key Accountabilities:

Executive Office Administration

• Manages the Execom’s calendar, prioritize meetings and ensure optimal time allocation aligned with business objectives.
• Organizes travel arrangements, expense tracking, and itinerary planning for business trips, distribution events, conferences, Execom/Board meetings.
• Collaborates with other internal stakeholders for calendar, logistics, and agenda requirements during IMa/Group executive visits.
• Handles confidential correspondences and ensure timely response to emails and inquiries related to operations of the Execom supported.
• Represents the Execom’s office with professionalism in interactions   with employees, board members, JV partners, IMa and Group colleagues, regulators, and other external stakeholders.
• Handles any communications/complaints that reach the office of the Execom supported to make sure it is properly handled.
• Coordinates any special events with all the stake holders that is important to the Execom, i.e., Board meetings in and out of the country, special Head office or IMa visitors
• Tracks critical priorities or deadline, ensuring follow-ups and deliverables are met.
• Provide administrative support for strategic planning sessions, board meetings, foreign visits, townhalls, teambuilding, and the like.
• Schedule and coordinate executive meetings, board meetings, townhalls, and external forums where the executive’s participation is required.
• Organize offsite planning sessions, conferences, foreign guest visits, and workshops where the executive’s participation is required.
• Take minutes, track follow-ups, and ensure seamless logistics during meetings and events.

Operational and Project Support

• Support cross functional projects that may require all Senior Executives of the company, local and international, internal and external to collaborate.
• May be asked to lead some projects related to the function of the executive to meet the company goals.
• Liaise with business units for data and status updates on initiatives important to the executive.

Key

Stakeholders:

·      Executive Committee Members

Experience

• Able to interact with and coordinate logistical and administrative at both internal and external stakeholders at C-Suite, leader and manager levels - even without a direct reporting relationship
• Internal and external stakeholder management
• Has strong negotiation skills.
• Communication and inter-personal skills
• Can handle confidential matters

Qualifications

Preferred Attitude/Behaviour:

• Strong interpersonal skills and stakeholder engagement capabilities
• Proactive, detail oriented, and capable of working independently.
• High level of integrity and professionalism.
• Familiarity with insurance terms, KPIs and compliance requirements

A global leader in insurance and investments, AXA takes care of 103 million lives in 64 countries worldwide. We actively invest in pioneering and personalized solutions to meet your ever-changing needs and exceed your expectations. In the Philippines, we are in partnership with Metrobank, one of the country's strongest banks.

Established in 1999, AXA Philippines is one of the largest and fastest growing life insurance companies in the country. It offers financial security to more than one million individuals through its group and individual life insurance as well as general insurance products through its subsidiary Charter Ping An.

AXA Philippines is one of the first to introduce bancassurance operations in the country, and is among the pioneers in the investment-linked insurance sector.

AXA now offers a complete range of products for all its customers’ insurance and financial protection needs, including savings and investments, health plans, income protection, and health coverage; and through its general insurance subsidiary Charter Ping An Insurance Corporation: fire, motor car, marine cargo, personal accident, bonds, casualty, and engineering insurance products.

AXA Philippines closed 2017 with P26.4 billion in total premium income and P5.7 billion in gross written premiums from Charter Ping An. Today, AXA has more than 4,000 financial advisers in 36 branches, and 700 financial executives in over 900 Metrobank and PSBank branches nationwide. Charter Ping An, on the other hand, has 22 branches nationwide and 2,007 agents.

AXA Philippines is a joint venture between the AXA Group, headquartered in France, and the Metrobank Group, one of the largest financial conglomerates in the Philippines.

The Metrobank Group is a conglomerate of industry-leading businesses that includes First Metro Investment Corporation, Metrobank Credit Cards, Federal Land, Toyota, and Manila Doctors Hospital. It was hailed Best Bank in the Philippines in 2010, 2011, and 2012 by Euromoney and recognized as the strongest bank in the Philippines by The Asian Banker in 2013. It is owned by the Ty Family whose major business interests include financial services, real estate development, power, and manufacturing.

Please visit www.axa.com.ph/careers for more information.