Project Communications & Operations Coordinator (CGH)

BruntWork.com

Hybrid

Remote

Full Time

This is a remote position.
Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.
Job Type: Full-time

Role Objectives
Communication
● Manage all project communications between Project Managers, Selections
Coordinator, and Estimator.
● Coordinate with Site Supervisors for daily logs and photo documentation.
● Handle social media updates and marketing communications for new projects.
● Process and distribute change order communications to all stakeholders.
● Maintain consistent client updates throughout the pre-construction phase.
Bookkeeping
● Match contractor invoices to approved budgets and change orders.
● Update cost sheets in SharePoint with the latest financial data.
● Track and reconcile project expenses against estimates.
● Process and organize all project-related receipts and documentation.
● Maintain accurate records of selection costs and allowances.
Operations & Compliance
● Organize and maintain all project documentation in BuilderTrend.
● Coordinate with the Estimator on RFQ distribution and tracking.
● Maintain up-to-date contractor and supplier documentation.
● Support the Selections Coordinator with documentation management.
● Track and update project schedules and timelines.
Systems & Processes
● Document and maintain SOPs for all administrative processes.
● Create templates for recurring operational tasks.
● Standardize communication protocols across departments.
● Develop and maintain quality control checklists.
● Update process documentation based on team feedback.

Requirements

● Bachelor’s degree in Business Administration, Construction Management, or related
field.
● Minimum 2 years of experience in project coordination, operations, or administrative
support.
● Strong understanding of project documentation and communication workflows.
● Proficiency with project management software such as BuilderTrend, SharePoint, or
similar platforms.
● Excellent written and verbal communication skills.

● High attention to detail, organization, and accuracy.
● Ability to work collaboratively with multiple teams and manage competing priorities.
Nice to Have
● Experience in the construction or building industry.
● Familiarity with financial tracking or bookkeeping processes.
● Knowledge of social media management and content scheduling tools.
● Background in developing or maintaining SOPs and process documentation.
● Experience using design or communication tools (e.g., Canva, Slack, Trello).

Benefits

Independent Contractor Perks

Permanent work from home
Immediate Hiring
Steady Freelance Job