Payroll Specialist I

Home to SXSW, Austin City Limits (ACL), and glorious natural springs and parks, Austin, Texas, is one of the fastest-growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT's Financial Management Division is seeking Financial/Payroll Specialist I. Come join our team at our beautiful, new Stassney campus in Austin, where you will enjoy a hybrid work schedule (with minimal in-person days), covered employee parking, walking trails, on-site fitness center, coffee bar, and on-site cafeteria. We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, let's talk!

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house fitness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at: https://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf

• Stassney Campus:
• https://youtu.be/u42vEZacDgA

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

• For a complete list of our total compensation package please visit our website at: Total Compensation Package
• To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs moderately complex timekeeping and payroll functions. Assists with all payroll processing and timesheet review, as well as related payroll recording and reporting functions. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

Essential Duties:

• Preferred Qualifications (optional): List any additional licenses/certifications, specific experience, or knowledge/ skills/abilities that would make an applicant more successful.
• Processes payroll transactions in accordance with applicable regulations, policies, and procedures; research critical transactions and recommends alternative solutions.
• Maintains appropriate payroll processing controls
• Communicates and coordinates with staff and external entities to research, explain, and/or resolve complex payroll, leave, tax, or retirement-related questions and issues; ensures the correct interpretation and application of various laws, codes, rules, accounting controls, and other matters pertaining to payroll operations.
• Processes payroll and verifies accuracy of hours to be paid.
• Assists with preparing system for monthly overtime payroll, completing the fiscal year end leave conversion process and granting/refreshing system screens to update employee system access.
• Provides assistance and responds to district and division time administrators and/or employees with functionality and procedural payroll questions and issues.
• Assists with managing and clearing daily system exceptions.
• Assists with audits for on and off cycle payrolls.
• Performs other job duties as assigned

Minimum Qualifications:

Education: Bachelor's Degree in in business, public administration, finance, accounting, or a related discipline. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 1 year of experience in time and labor, payroll, accounting, or related work experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis.

Preferred Qualifications:

• Bachelors degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.
• 2 or more years processing Payroll.
• Experience using PeopleSoft or similar software to process payroll.

State payroll experience

Competencies:

Proficient skill in -

• Payroll processing and related reporting including 941 reporting, W-2 and 1099 processing
• Analyzing payroll projects and tasks, prioritizing setting goals and meeting payroll deadlines.
• Time and labor, timekeeping and related reporting and resolution
• Maintaining effective working relationships with internal and external customers

Ability To -

• Adjust to changing workplace demands
• Maintain confidentiality and protect the privacy of state employees, taxpayers, and other members of the public.

Physical Requirements And Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
• Conditions of Employment:
• Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
 

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information