Operations Specialist - Legal

Description

Reports To: General Counsel or Legal Operations Manager  

Summary:

The KCounsel Operations Specialist is responsible for ensuring the smooth and efficient operation of the department. This role is primarily focused on tactical execution and day-to-day tasks, process improvement initiatives, managing resources, and supporting the legal team's overall effectiveness.

Responsibilities:

• Oversee the entire lifecycle of vendor contracts, including reviewing, revising, and negotiating routine vendor agreements and construction services agreements. 
• Maintain and organize legal files in a centralized repository and ensure timely renewals or terminations. 
• Lead the negotiation of terms and conditions with vendors, ensuring favorable outcomes that align with business objectives.
• Ensure that vendors comply with company standards. 
• Manage vendor relationships; including the vendor help email, providing prompt assistance to vendors and resolving issues to maintain positive relationships. 
• Prepare and format legal documents, presentations, and correspondence.
• Track deadlines and ensure timely completion of tasks.
• Manage and maintain legal technology systems, including contract management  software, and contract lifecycle management tools.
• Research and implement new technologies to improve department efficiency.
• Assist with the planning and execution of legal projects.
• Track project progress and report on key milestones.
• Identify and resolve project roadblocks.
• Develop and implement processes to improve workflow and efficiency. 
• Serve as the liaison between the legal department and operations.
• Collaborate with property associates to ensure compliance with internal policies.
• Other duties as assigned.

Requirements

Skills And Experience

• Bachelor’s Degree in Business Administration, Legal Studies, or a related field. 
• Legal Certification or Training. 
• Project Management Certification (PMG, Agile, etc.) is a plus. 
• 2-4 years of experience in a legal operations, contract management, or paralegal role. 
• Experience working with legal departments, managing contracts, or coordinating legal projects is essential.
• Strong understanding of legal processes and workflows.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Proficiency in legal technology tools and software applications.
• Experience in the property management industry is a plus.
• Strong attention to detail.
• Must have a valid driver’s license with no major infractions in the last 12 months.