Business Operations Associate

Title: Business Operations Associate

Division Name: Presidential

Department: Intercollegiate Athletics

Job Summary

This position will assist in essential business functions for the Illinois State University Redbirds NCAA Division I Athletics Business Office. This position will be responsible for day-to-day financial operations which may include preparing and maintaining financial records, reconciliations, and budget reports; monitoring transactions to ensure accuracy and compliance with University and NCAA policies; reviewing and processing requisitions, vouchers, and reimbursements.

Additional Information

University Benefit Highlights:

- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time

Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: https://hr.illinoisstate.edu/benefits/

Salary Rate / Pay Rate

$19.16 - $23.04 per hour

Required Qualifications

1. High school diploma or equivalent.2. Any one or combination totaling two (2) years (24 months) from the categories below:    a. Course work in accounting, as measured by the following conversion table or its proportional equivalent:        - 9 semester hours equals two (2) years (24 months)    b. Course work in any discipline as measured by the following conversion table or its proportional equivalent:        - 30 semester hours equals one (1) year (12 months)        - Associate's Degree (60 semester hours) equals eighteen (18) months        - 90 semester hours equals two (2) years (24 months)    c. Work experience in bookkeeping, office support, or closely related experience.3. Two (2) years (24 months) work experience in bookkeeping, office support, or closely related experience.
2. Experience with Illinois State financial systems.2. Microsoft Excel proficiency.

Preferred Qualifications

Work Hours

Monday through Friday, 8am to 4:30pm. Frequent weekend and night availability required.

Functional Expectations

• Must be able to complete the following with or without a reasonable accommodation:
• 1. Remain at a workstation for extended periods
• 2. Move about in various locations across campus as needed to complete day-to-day work.
• 3. Effectively communicate on a daily basis.

Proposed Starting Date

November 2025

Required Applicant Documents

Resumecover Letterreference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Optional Applicant Documents

• Transcripts - See Special Instructions section for additional options
• Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"

Special Instructions For Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

If you are using college or university coursework to qualify for this position, then college or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration.

To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.

Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:

Fax: 309.438.0011, Attn: Mackenzie Chapman
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.

Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Contact Information For Applicants

Mackenzie Chapmanhuman Resources309-438-3092mrchap1@Ilstu.Edu

Important Information For Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.