Finance Associate

Deadline For Applications

October 13, 2025

Grade

GS6

Staff Member / Affiliate Type

General Service

Reason

Temporary > Temporary Assignment/ Appointment

Hardship Level

A (least hardship)

Family Type

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Residential location (if applicable)

Target Start Date

2025-11-01

Target End Date

2025-12-31

Standard Job Description

Finance Associate

Organizational Setting and Work Relationships
The Finance Associate is normally supervised by a more senior finance colleague who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent may supervise some support staff.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
- Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
- Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
- Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
- Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
- Prepare detailed cost estimates and participate in budget analysis and projections as required.
- Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
- Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Accounting Business Administration, Finance
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
High level of IT affinity (MS Office applications, People Soft).

Desirable
Knowledge and work experience of MSRP Finance applications.
Good knowledge of UN/UNHCR Financial rules and procedures.
Completion of UNHCR learning programmes or specific training relevant to the functions of the position.

Functional Skills
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
IT-Computer Literacy
IT-Enterprise Resource Planning (ERP)
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

Operational Context

The AP Transitional support Hub is established to provide transitional, centralized support to country operations across the Asia-Pacific region in the wake of structural and operational changes resulting from organizational reforms. With several field offices operating with limited capacities in support functions due to footprint reductions, the Hub plays a critical interim transitional role in ensuring continuity and quality of transactional services until GSS is fully operational and absorbs the functions of the Hub.

The Finance Section of the Hub delivers transactional financial services to selected operations (multiple business units), including support with invoice processing, accounts receivables, month-end and year-end closing processes. These services are guided by organizational financial rules and procedures, and aligned with global standards and internal control frameworks. Finance Associate is responsible for executing day-to-day financial operations, ensuring accuracy, compliance, and timeliness in processing transactions.

The Finance Associate will work under the supervision of the Hub Manager, in close coordination with respective operations and finance Unit of the regional Bureau. The position requires a strong understanding of financial processes, attention to detail, and a client-service mindset. The Finance Associate must also be able to work in a high-volume, fast-paced environment, managing multiple priorities and maintaining high standards of accuracy and compliance.

The work is highly transactional in nature but strategically significant, as it helps strengthen financial accountability and operational efficiency in some of the region’s most resource-constrained locations.
The Hub operates in a dynamic, multicultural environment that requires flexibility, adaptability, and a commitment to collaborative problem-solving

Located in UNHCR Office in Kuala Lumpur, Malaysia, as part of AP transitional Support Hub, the Finance Associate operates under the supervision of the Hub Manager, with Functional technical dotted line to the Regional Bureau of Asia and Pacific.

The Hub manager will provide general guidance and work plans for identifying work priorities and appropriate approaches. The incumbent will receive technical and functional guidance from the Finance Unit at the Regional Bureau on the financial issues, transactional work in line with financial policies and procedures. Finance associate should support the effective delivery of transactional finance services for operations in the region, in alignment with organizational financial rules, procedures, and internal controls.

Finance associate will:
• Review and validate invoices for accuracy, completeness, and compliance with organizational policies.
• Process manual invoices, prepayments
• Initiate or review accounts receivable (AR) transactions, including AR invoices, receipts, and reconciliations.
• Monitor and reconcile operational advances, ensuring timely clearance and follow-up.
• Support month-end and year-end closing activities, including accruals and reconciliations.

In addition to carrying out the responsibilities as described in the Standard Job Description, the specific responsibilities of the incumbent are to process financial transactions, provide support to month-end and year end procedures.

The incumbent will contribute towards key performance Indicators in compliance with UNHCR Financial policies and procedures

Skills for such would also be desirable, including the exposure to use of web-based, online tools.

S/he should be a strong team player, good communicator, flexible and proactive to support in managing range of issues, challenges, promoting collaboration and diversity in a multicultural environment.

Desired Candidate Profile:

• The ideal candidate should have a good understanding and knowledge of UNHCR’s (or similar international organization’s) Financial Management policy, administration rules, and regulations
• Past experience of working in a transactional environment providing client services
• Experience of working with Enterprise Resource Management (cloud based) management software (like Cloud ERP) or similar applications
• Advanced proficiency in excel spreadsheet management and other financial tools.
• Understanding of internal controls and audit preparedness as well as working in administrative and financial roles
• Strong attention to detail and numerical accuracy
• Ability to maintain structure and discipline in managing transactional workload
• Client-focused with good communication and interpersonal skills
• Ability to manage priorities and meet deadlines in a high-volume environment
• Integrity, discretion, and professionalism

Functional Clearance

This position doesn't require a functional clearance

Required Languages (Expected Overall Ability Is At Least B2 Level)

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Desired Languages

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Additional Qualifications

Skills

FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, IT-Enterprise Resource Planning (ERP)

Education

Certifications

Accounting - Other, Business Administration - Other, Finance - Other

Work Experience

Unhcr Salary Calculator

https://icsc.un.org/Home/SalaryScales

Other Information

Initial contract duration: 1 November – 31 December 2025, with the possibility of extension.