Clinical Trial Assistant - Rare Diseases

About The Job

Join Excelya, where Audacity, Care, and Energy define who we are and how we work. We believe in creating bold solutions and fostering an inclusive environment where collaboration and individual growth go hand in hand.

This role is an exciting opportunity to contribute to a dynamic, ambitious team. You will play a critical part in driving innovation and making an impact in the clinical research space, while enjoying a stimulating professional environment that encourages personal and intellectual growth.

Main Responsibilities

• Support the clinical project management and monitoring of clinical studies, ensuring coordination with CROs, vendors, laboratories, and internal teams.
• Act as an active member of the study team, contributing to service provider oversight within company procedures and standards.
• Manage the Trial Master File (TMF): monitoring, QC review, and archiving to ensure quality, completeness, and audit readiness.
• Support financial tracking and documentation: update internal systems, manage invoices, purchase orders, and assist with study budget forecasts.
• Handle transparency reporting (e.g., EFPIA, US) and ensure proper documentation from service providers and study activities.
• Coordinate operational and administrative activities such as meeting preparation, contract signature collection, insurance renewals, shipment coordination, and collection of legal study documents.
• Maintain shared workspaces (e.g., OneDrive, SharePoint, Box) and ensure accurate data entry and status updates in CTMS.
• Perform all activities in full compliance with company SOPs and quality standards, ensuring accuracy, timeliness, and regulatory adherence.

Requirements

About You
At Excelya, taking audacious steps is encouraged, so we're looking for individuals who are ready to grow with us and share our values.

• Experience: Proven ability to thrive in collaborative, fast-moving environments (no minimum years required—talent matters most to us!).
• Skills: Experience as a CTA or in clinical operations support within pharma, biotech, or CRO, Good understanding of GCP and clinical documentation management (TMF, CTMS, etc.).
• Education: Bachelor’s degree (Life Sciences or related field) or equivalent experience in clinical research.
• Languages: French & English mandatory

Benefits

Why Join Us?

At Excelya, we combine passion for science with enthusiasm for teamwork to redefine excellence in healthcare.

Here's what makes us unique—

We are a young, ambitious health company representing 900 Excelyates, driven to become Europe's leading mid-size CRO with the best employee experience. Our one-stop provider service model — offering full-service, functional service provider, and consulting — enables you to evolve through diverse projects. Working alongside preeminent experts, you will help improve scientific, operational, and human knowledge to enhance the patient's journey.

Excelling with care means benefiting from an environment that values your natural talents, pushes boundaries with audacity, and nurtures your potential, allowing you to contribute fully to our shared mission.