Event Sales Coordinator

Uq Brisbane City

Full- time Fixed Term role up to three years

Base salary will be in the range $82,133 - $91,295 + 17% Superannuation (HEW Level 5)

Based at our Brisbane CBD campus

About This Opportunity

We are seeking a passionate and enthusiastic Event Sales Coordinator to join the professional Customs House team for UQ Brisbane. This role reports to the Event Sales Manager, UQ Venues and is responsible for securing, planning and co-ordinating events including conferences, seminars and cocktail parties for corporate, and University and clients. To achieve growth and success of UQ Brisbane City and as an engagement venue for alumni and other stakeholders.

We aim to exceed clients’ expectations and ensure that every function is a success hence maintaining the reputation of Customs House as a premier function venue of the University of Queensland and contributing to the growth and success of the organisational unit.

Duties and responsibilities include, but are not limited to:

• Handling of event enquiries and sales leads
• Site inspections and client liaison
• Preparation of detailed proposals including quotes for theming, entertainment, audio visual and other technical requirements.
• Organisation of events in conjunction with the client and the Customs House operational team
• Preparation and distribution of event manifests together with a detailed schedule of the event
• Liaison with external suppliers
• Attend regular event and operations meetings
• Utilising Microsoft Office, Visio and Momentus event software
• Liaising with Chef, Banquet Operations and Accounts sections
• Assisting the accounts section with payments
• Preparing pro-forma invoices and checking supplier invoices
• Work flexible hours as required
• Other duties as required by your supervisor the Event Sales Manager and the Operations Manager 308Q

About Uq

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% Superannuation Contributions

• 17.5% annual leave loading
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff

• Salary Packaging Options

About You

• Qualifications and training equivalent to an undergraduate degree in event management; or an equivalent combination of relevant experience and/or education/training
• A minimum of 2 years in a similar position within the hospital industry is essential
• Solid administrative experience with a high level of accuracy and productivity
• Superior interpersonal skills and highly developed organisational skills
• Demonstrated proficiency in written and oral communication in a clear and logical manner
• Demonstrated time management skills with the ability to prioritize different tasks
• Well developed negotiation skills to work with client requirements within the limitations of a heritage listed building
• Mediation skills to deal with difficult and challenging clients
• Well-developed computer skills with experience with Event Management Software
• An ability to work under pressure and meet daily deadlines, achieve objectives and be flexible
• Customer oriented focus and commitment to excellence and professionalism

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.
 

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Brian Roberts – Director, UQ Venues at broberts@uq.edu.au.  

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. 
 

Want To Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume

• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close on Wednesday 22 October 2025 at 11.00pm AEST (R-56843).