Administrative Assistant (Inventory)

Essential Functions

• Reasonable Accommodations Statement
• To perform this job successfully, an individual must be able to perform each essential duty
• satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with
• disabilities to perform the essential functions.

Essential Functions Statement(s)
• Monitors piece pick line ensuring no hold product is placed in bins for picking.
• Monitors piece pick line ensuring no restricted product is placed in bins for picking.
• Runs Advanced Shipping Notice (ASN) report and updates with correct dates.
• Monitors open TO’s for all inbound, outbound and plant production.
• Completes adjustments to plant production fixer pallets daily.
• Monitors pallets that do not exist (DNE) and communicates to plant personnel to be fixed.
• Monitors temporary bins and overflow bins to ensure that product is not in an
undesignated area for any length of time. (QHUIS, SCRAPWM, REDO, FIXER, ZZ999, HUIS,
etc.)
• Monitors and verifies product scrapped from outbound shipments are taken out of the
system.
• Processes all warehouse scrap out of the system daily.
• Completes 303/305 transactions in SAP for product over/short on all inbound and
outbound shipments.
• Completes 303/305 transactions in SAP for product over/short from plant production.
• Completes credit adjustments as directed by Hill’s corporate for customer shipments.
• Carries out requests to destroy out of date product or special destructions as directed by
the customer following the customer guidelines.
• Creates and processes inventory documents quarterly and annually, maintaining an overall
inventory accuracy of 99.95% or higher.
• Cycle counts bins as necessary when discrepancies are found.
• Completes 311/309 transactions in SAP for co-manufactured product that was received in
with incorrect batch codes.
Extraordinary Service for Over a Century.
• Monitors all inbound/outbound deliveries to ensure there are no shipments that still need
processed.
• Completes daily audits of quality hold product to ensure all product is accounted for with
the correct signage in place.
• Completes a daily crosscheck between hold product and warehouse inventory to ensure all
hold requirements have been met.
• Monitors products that has not been released from batch restriction after two weeks.
• Makes pallet adjustments for SKU’s that have had a quantity change and needs to be
restacked.
• Monitors pick line and makes certain the lines remain ordered for picking per Holman
standards and updated with high – velocity SKU’s.
• Places and releases quality holds per the direction of any production plant.
• Moves product to QHUIS for the plant to inspect and completes adjustments in the system
when samples are taken.
• Completes shipments of hold product back to the plant and provides them with the
product as they request it.
• Maintains a quality database tracking all holds.
• Coordinates products placed on hold for international shipments and releases them upon request.
• Maintains an international database for track all international holds.
• Coordinates with the plant for any additional testing necessary on products shipping internationally.
• Completes general audits of the warehouse as well as inbounds. Enters all issues into the IMS and
reports to management.
• Coordinates all storage trailers for the plant and the warehouse and maintains a separate schedule.
• Responsible for maintaining the inventory of the plants systematic warehouse for Line-to-truck
operations.
• Must have SAP knowledge of the entire shipping and receiving process.
• Performs mock recalls at the request of the plant or a minimum of twice per year.
• Performs Quality Hold Processing, Recall Processing, and Quality Release Processing as backup when
needed
• Scrap notices and response actions as backup when needed
• Reliable attendance at scheduled shifts.
• Performs all duties in conformance to appropriate safety and security standards.
• Performs all other duties as assigned or needed.

POSITION QUALIFICATIONS
Competency Statement(s)
• Attendance - Ability to work required schedule and arrive at work on time. Ability to work
alternative schedules to accommodate the needs of the business.
• Communication - Ability to effectively communicate in writing and verbally in a courteous
and professional manner with others. Ability to understand and follow verbal and written
instruction. Ability to listen well and ask good questions. Ability to prepare reports.
• Mathematics - Ability to perform basic math (addition, subtraction, multiplication and
division) in all units of measure using whole numbers, fractions and decimals.
• Language – Ability to read and interpret documents such as receivers, invoices, operating
instructions and procedure manuals. Ability to write routine reports and business
correspondence.
Extraordinary Service for Over a Century.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender,
race, ethnicity, religion, or job type.
• Relationship Building - Ability to establish and maintain effective working relationships
with customers, co-workers and management.
• Active Listening – Ability to actively attend to, convey, and understand the comments and
questions of others.
• Coaching and Development – Ability to provide guidance and feedback to help others
strengthen specific knowledge/skill areas.
• Productivity - Ability to maintain a level of production that meets or exceeds the
established guidelines. Ability to work independently without interruptions.
• Paperwork - Completion - Ability to complete necessary paperwork neatly and accurately
and according to established guidelines.
• Paperwork - Verification - Ability to verify paperwork necessary to ensure customers,
Team Members and Corporate are receiving correct documentation and information.
• Detail Oriented – Ability to pay attention to the minute details of a project or task and
prioritize tasks. Ability to handle multiple tasks/projects simultaneously.
• Analytical Skills – Ability to use thinking and reasoning to solve a problem. Ability to
understand and interpret financial information.
• Organized – Ability to follow a systematic method of performing a task.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Adaptability - Ability to adapt to change in the workplace.
• Autonomy - Ability to work independently with minimal supervision.
• Safety Awareness - Ability to identify and correct conditions that affect Team Member
safety.

• SKILLS & ABILITIES
• Education: High School Graduate or General Education Degree (GED)
• Experience: Two (2) years’ experience in Inventory Control.
• Computer Skills: Intermediate computer or tablet skills; intermediate Microsoft Office
• skills (Outlook, Excel, PowerPoint, Word); SAP.
• Certificates & Licenses: