Conference Co-ordinator

Job Description

We are seeking an experienced and highly organised Conference Co-ordinator to join our dynamic team in Leeds, United Kingdom. As a Conference Co-ordinator, you will be responsible for planning, organising, and executing successful conferences and events for our organisation and clients.

• Plan and manage all aspects of conference logistics, including venue selection, catering, audio visual equipment, and accommodation
• Develop and maintain detailed project timelines, ensuring all deadlines are met
• Create and manage conference budgets, monitoring expenses and identifying cost-saving opportunities
• Negotiate contracts with vendors and suppliers to secure the best possible terms
• Coordinate with speakers, attendees, and sponsors to ensure their needs are met
• Manage on-site operations during conferences, overseeing staff and volunteers
• Analyse post-event feedback and prepare comprehensive reports for stakeholders
• Maintain accurate records of all conference-related activities and communications
• Stay up-to-date with industry trends and best practices in conference planning

Additional Information

General Duties

• Follow the standards and performance outlined during training and in the departmental service procedures manual. Complete all tasks within the shift to these standards.
• Suggest any improvements that could be made to existing services or procedures.
• Attend training programmes and meetings as directed to constantly improve skills and knowledge.
• Follow the expectations and guidelines in the Accor Employee Handbook.
• Do not divulge Hotel or guest information either during or after employment with the hotel/ Accor.