Creative Coordinator - Mattel TV

Company Description

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

Job Description

The Opportunity: ​​​​​​
This position provides administrative support to two executives at Mattel Television Studios, while providing support to the broader department. The Creative Coordinator will be responsible for fielding and rolling phone calls, schedule and calendar management, setting internal and external meetings, preparing and submitting expense reports, and corresponding with business and industry partners along with typical development duties including but not limited to organizing writers lists, keeping and tracking director and talent grids, generating pitch decks and supporting the needs of the creative team.

What Your Impact Will Be:

• Manage all administrative tasks for two Creative Executives and Mattel TV Studios Live Action department including heavy phone calls, calendars, expenses, and travel arrangements.
• Able to understand and carry out oral and written instructions, and effectively prioritize and handle multiple tasks and competing demands with a solid working knowledge of correct grammar, punctuation, and spelling
• Exceptional interpersonal and communication skills to effectively interface with staff, executives, departments and business partners in a collaborative, patient and tactful manner
• Adeptly handle multiple schedules, including coordinating internally and externally travel arrangements and meetings.
• Accurately set and track appointments, pitches, and screenings for team of executives
• Accurately prepare and handle financial data, including business and personal expense reimbursements, accounting and reconciliation
• Act as an administrative liaison to other Mattel Studios departments, including BA/Legal, Production, Post Production, and Marketing.
• Create internal processes and systems for tracking incoming submissions, pitches, materials, and all other project related documents.
• Collaborate with creative executives to develop projects from ideation, production, and post. Help with creative notes.
• Evaluate and track submissions, read drafts of projects in development, manage delivery of incoming scripts and cuts, and track shooting schedules.
• Read scripts and provide coverage.
• Create talent lists for Mattel Development.
• Track the status of writers and directors as well as new content and greenlights across all platforms and external studios. 
• Build and maintain relationships with writers, directors, reps, and external creative executives.
• Demonstrate appropriate preparation and follow through by anticipating needs of executives and timely responding to correspondence or follow up tasks from or on behalf of executives.
• Demonstrate high level of professionalism, discretion, and confidentiality to handle sensitive information.
• Able to easily handle a large volume of calls and emails with a pleasant and professional phone demeanor and service-oriented mentality
• Reliable performance and prompt execution of multiple tasks
• Assist other Assistants as needed and handle other responsibilities as may be assigned by executives
• Regular and timely in-person attendance to physical workplace

Qualifications

What We’Re Looking For:

• Minimum of 2 years of entertainment desk experience at an agency or a studio.
• 2-3 years of work experience in administrative support
• Must be proficient in Microsoft Office (Excel, PowerPoint, Word)
• Must be able to handle a busy multi-line phone operating system
• Proficiency in Canva and familiarity with AI tools a plus.

*The pay range is indicative of projected hiring range, however base pay will be determined based on a candidate’s work location, skills and experience. Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential. 

Additional Information

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here!

How We Work:
We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are:
Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.

Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

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• The Culture at Mattel
• Corporate Philanthropy