Admin Specialist cum Receptionist

About Us

Established in 2009, Floating Cube Studios is a Singapore-based technology innovator specializing in cutting-edge Point-of-Sale (POS) and SaaS solutions. Backed by Ant International — a global leader in digital payments and financial technology — we play a pivotal role in developing innovative, scalable, and user-centric digital solutions that power EPOS products. Our technologies enable thousands of SMEs in Singapore, and with ongoing expansion plans across Asia, to digitize and grow their operations through cost-effective and reliable platforms.

At Floating Cube Studios, we cultivate a collaborative and dynamic culture driven by innovation and a passion for transforming businesses through technology. Join us to shape the future of digital solutions across Asia and beyond!

Key Contributions

• Manage office supplies, equipment, and pantry inventory.
• Ensure the workplace remains safe, clean, and fully functional.
• Manage and coordinate with external vendors for essential services. Handle vendor sourcing, quotation evaluation, and purchase order processing.
• Provide logistical and administrative support for meetings, corporate events, and other company activities.
• In charge of employee engagement initiatives (team-building, events, recognition)
• Administer attendance tracking, welfare programs, and logistics for employee engagement activities.
• Facilitate the onboarding and offboarding processes for employees, ensuring completion of documentation and clearance procedures.
• Monitor and manage administrative budgets and cost efficiency
• Maintain accurate administrative records, contracts, and licenses.
• Support compliance processes related to legal work permits and visa renewals.
• Assist in scheduling meetings, business travel arrangements, and organizing accommodations for employees and visitors.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• At least 3-4 years of experience in Admin or a related field
• Proficient in Microsoft Excel; experience with automation tools is an advantage.
• Strong communication skills in both English and Vietnamese 
• Responsible, detail-oriented, and able to work effectively under pressure and tight deadlines.
• Strong planning, organizational, and strategic thinking abilities.

Benefits

We are a multinational, product-driven company specializing in proprietary POS solutions — developing in-house and delivering directly to our worldwide customers.

Benefits

• Recognition & Rewards:
• 13th-month salary
• Biannual Performance and Salary review
• Comprehensive Insurance Coverage:
• Full government public insurance contributions based on gross salary
• Premium health insurance 
• Annual health check
• Clear career development and growth structure; Training sessions and Learning workshops
• 14 days of annual leave and one additional day of leave for every year of service
• Laptop/MacBook and top-notch facilities are provided based on each role
• Agile/Scrum-based internal workflows for efficient and collaborative development
• Company trips, parties and regular team-building activities; Weekly happy hour, coffee, snacks, and board games
• Overseas travel opportunities based on the individual performance and policies for each evaluation period

Working Environment & Culture

• International Workplace: English-speaking environment
• Positive and Open-Minded Culture: Engineers are encouraged to propose innovative solutions that enhance productivity and code quality
• 1-on-1 Mentorship: Monthly coffee sessions with managers offer personalized feedback, goal setting, and career development opportunities
• Flexible Working Hours: Promote work-life balance and individual productivity