Senior Executive Assistant

From Fivetran’s founding until now, our mission has remained the same: to make access to data as simple and reliable as electricity. With Fivetran, customer data arrives in their warehouses, canonical and ready to query, with no engineering or maintenance required. We’re proud that more organizations continue to leverage our technology every day to become truly data-driven.

About The Role

Fivetran is building data pipelines to power the modern data stack for thousands of companies.

We are seeking a seasoned and proactive Senior Executive Assistant to provide high-level support to our Chief Product Officer (CPO) and other senior leaders across the Product organization. Reporting directly to the CPO, this role will serve as a trusted partner in optimizing executive time and priorities, ensuring alignment across product leadership, and driving operational excellence. In addition to executive support, this role will own key department rituals, contribute to department-wide operations, and support initiatives that enhance organizational effectiveness.

This is a full-time, hybrid position based out of our Oakland, CA office, with two days per week required in-office to foster collaboration, executive partnership, and team engagement.  Our hybrid work model offers a blend of remote flexibility and in-person collaboration, including two days in the office each week to connect and build as a team.

What You’Ll Do

• Executive Support: Provide comprehensive support to the CPO, VP of Product, and senior product leaders, including complex calendar management, inbox prioritization, expense processing, and drafting executive-level communications.
• Strategic Prioritization: Partner with the CPO to manage priorities and commitments, ensuring focus on the most critical initiatives.
• Own key department meetings and rituals, including:
• Lead the planning, coordination, and flawless execution of quarterly business reviews and other strategic cadences. 
• Prepare agendas, materials, and executive briefings, ensuring outcomes and action items are well-documented and communicated. 
• Support leadership meetings, roadmap reviews, department all-hands and offsites, and ELT-level events.
• Operations Support: Collaborate closely with product leadership on operational processes, documentation, reporting, and process improvements that enhance team performance. 
• Project & Task Management: Track high-visibility projects and cross-functional initiatives, providing updates and ensuring deliverables are met.
• Communication Coordination: Draft, refine, and distribute sensitive communications while maintaining confidentiality and executive tone.
• Travel & Logistics: Manage complex domestic and international travel, balancing efficiency, cost, and executive preferences.
• Relationship Management: Build trusted relationships across internal and external stakeholders, acting as a liaison on behalf of the CPO and Product leadership team.
• Culture & Engagement: Drive cultural initiatives, team-building events, and engagement activities across the Product organization.
• Hiring & Talent Support: Partner with recruiting and executives to coordinate interview loops, candidate evaluations, and culture-add assessments.
• Special Projects: Take ownership of ad hoc initiatives and departmental priorities, contributing to continuous improvement and organizational effectiveness.
• Lead the planning, coordination, and flawless execution of quarterly business reviews and other strategic cadences. 
• Prepare agendas, materials, and executive briefings, ensuring outcomes and action items are well-documented and communicated. 
• Support leadership meetings, roadmap reviews, department all-hands and offsites, and ELT-level events.

What You’Ll Bring

• 7+ years of executive administrative experience, including at least 3 years supporting C-level executives in high-growth, fast-paced environments.
• Proven ability to act as a strategic thought partner and trusted advisor to executive leadership.
• Strong organizational and project management skills, with a record of managing QBRs, operational cadences, and executive-level reporting.
• Exceptional communication skills (written and verbal), including experience drafting executive correspondence and presentations.
• High discretion, professionalism, and judgment in handling confidential information.
• Expertise with collaboration and productivity platforms: Google Workspace, Slack, Zoom, and project/task management tools (e.g., Jira, or  similar).
• A proactive, solutions-oriented mindset with the ability to anticipate needs, resolve challenges, and improve processes.
• Strong relationship-building and influence skills across executives, teams, and stakeholders.
• Commitment to a hybrid model, with consistent in-office presence two days per week in Oakland.

Bonus Skills

• Visual design skills for creating polished, executive-ready presentations and documents.
• A strong professional network and experience leveraging relationships for organizational success.

#Li-Hybrid  #Li-Sr1

Th compensation range displayed on this job posting reflects the minimum and maximum target for new hire compensation for the target position and level, and may include sales incentives or target bonuses depending on the role.  Our compensation ranges are determined by role, level, and location. Our job titles may span more than one career level. Within the range, individual compensation is determined by additional factors, including job-related skills, experience, relevant education or training, business need, market demands. The compensation range is subject to change and may be modified in the future. Your recruiter can share more about the specific compensation range for your location during the hiring process.

Oakland Pay Range$130,295—$162,868.75 USD

Perks And Benefits

• 100% employer-paid medical insurance*
• Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
• RSU stock grants*
• Professional development and training opportunities
• Company virtual happy hours, free food, and fun team-building activities
• Monthly cell phone stipend
• Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents.

*May vary by country and worker type - please reach out to your recruiter for more information

Click here to learn more about Fivetran's Benefits by Region.

We’re honored to be valued at over $5.6 billion, but more importantly, we’re proud of our core values of Get Stuck In, Do the Right Thing, and One Team, One Dream. Read about us in Forbes.     

Fivetran brings together high-quality talent across the globe to make data access as easy and reliable as electricity for our customers. We value and recognize that our customers benefit from having innovative teams made of people from many backgrounds, experiences, and identities. Fivetran promotes diversity, equity, inclusion & belonging through attracting, recruiting, developing, and retaining a diverse workforce, not only because it is the right thing to do, but because it helps us build a world-class company to better serve our customers, our people and our communities.

To learn more about Fivetran’s culture and what it’s like to be part of the team, click here and enjoy our video.

To learn more about our candidate privacy policy, you can read our statement here.

We are committed to ensuring that all candidates have an equal opportunity to participate in our interview process. If you require accommodations at any stage of the process due to a disability, medical condition, or any other circumstance, please don't hesitate to submit your request by filling out this form. We will work with you to provide reasonable accommodations to facilitate your participation and ensure a fair and accessible interview experience. Your request and any information provided will be kept confidential and will not impact your candidacy. We look forward to hearing from you and accommodating your needs to the best of our ability.