Senior Executive, Warehouse HR & Administrator (Wang-noi Office)

The Warehouse Hr & Administrator Is The Critical Support Pillar For Our Fulfillment Center, Ensuring Smooth Administrative And Personnel Operations. You Will Be Responsible For Meticulous Record-Keeping, Managing All Key Documentation, Supporting Payroll And Timekeeping, And Overseeing The Onboarding/Offboarding Of Warehouse Staff. This Hands-On Role Requires High-Level Proficiency In Ms Excel And Wms To Maintain Data Integrity, Track Expenses, And Generate Essential Operational Performance Reports, Directly Contributing To The Efficiency Of Our E-Commerce Logistics.

What You'Ll Do

• Administrative Documentation and Filing: Manage and maintain all critical warehouse records, including shipping documentation, vendor contracts, inventory reports, and operational paperwork, ensuring files are organized and easily accessible.
• Timekeeping and Payroll Support: Collect, verify, and process daily staff attendance, shift records, and leave requests. Liaise with the central HR/Finance department to ensure accurate and timely processing of warehouse employee wages.
• Expense Tracking and Invoice Processing: Assist in tracking and processing warehouse-related expenses, including utilities, maintenance costs, and supply orders. Prepare and verify invoices for approval by the management team.
• Office Supply and Equipment Management: Manage inventory and procurement of all necessary office supplies, equipment, and administrative tools for the warehouse team.
• New Hire Onboarding and Offboarding: Coordinate the administrative aspects of the onboarding process for new warehouse staff, including preparing induction paperwork, assigning lockers/equipment, and assisting with system access.
• Communication and Coordination: Serve as the main point of contact for administrative inquiries, routing communication between the warehouse operations team and corporate departments (HR, Finance, IT).
• Data Entry and Reporting: Perform accurate and timely data entry for various departmental reports (e.g., productivity, costs, staffing) using Microsoft Office and the Warehouse Management System (WMS).
• Working Schedule & Ad-Hoc Tasks: Be available for work on Sales Campaign period to ensure continuous and efficient operations. Be prepared to take on additional ad-hoc duties and special projects as required to support the dynamic needs of the business.

Who You Are

• Experience: At least 1-2 years of hands-on experience in a high-volume administrative, clerical, or data entry role, preferably within a logistics, warehousing, or supply chain environment.
• Technical Proficiency: Demonstrated ability to work with Warehouse Management Systems (WMS) and e-commerce dashboards. Must be proficient in using software for managing key documents like Purchase Orders (POs), Delivery Orders (DOs), and Goods Receipt Notes (GRNs).
• Data Entry and Systems Proficiency: Exceptional speed and accuracy in data entry and high-level proficiency in MS Excel (e.g., VLOOKUP, Pivot Tables, basic formulas) for generating and manipulating daily operational reports.
• Data Proficiency and Reporting: Competence in tracking, analyzing, and reporting on Quality KPIs (e.g., Order Accuracy Rate, Damage Rate, Error per K-Line) using tools like MS Excel, to drive performance improvements.
• Documentation and Record Keeping: Meticulous organizational skills to manage, file, and audit physical and digital warehouse documentation (e.g., customs forms, proof of delivery) for compliance and traceability.
• Communication & Problem-Solving: Strong communication skills to effectively coordinate with logistics partners and internal teams. Must be proactive in identifying and resolving inventory issues quickly and efficiently.
• Physical Stamina and Flexibility: Ability to perform physical tasks, including lifting and moving moderately heavy items, and flexibility to work extended hours or rotating shifts as dictated by high-volume periods (e.g., holiday sales, double digit sales) or operational needs.

Why You'Ll Love It

• Advanced AI Tools For All Positions!!
• Creative office at Emporium (located at BTS Phrom Phong)
• Work hard, play harder office
• Competitive Salary
• Performance Review ( 2 times per year )
• Performance Bonus  ( 1 time per year from 0.5-month to 3-month salary amount )
• Annual Paid Leave
• Compassionate Leave 
• Health Insurance
• Social Security
• Discount for Fitness Gym at EmQuartier
• Monthly Birthday Celebration
• Monthly, Quarterly, Annual MVP Awards (prizes up to 8,000USD)
• Work in professional and dynamic environment
• Good chance to explore new trends in a digital market
• Opportunity to learn most advanced advertising technology platforms

Our Thailand Office