Administrative Assistant, Talent Acquisition (Temp / Remote)

SMCP - Sandro, Maje, Claudie Pierlot

• SMCP North America Corporate Office
• Work-Place:  Fully Remote / Temp
• Hours:  FT, 40 hours/week

Duration:  TBD

The SMCP Group is a combination of two Contemporary Luxury Ready-To-Wear brands for Women / Men:  Sandro + Maje.  The North America business unit's corporate office has been located in NYC since 2011.  Over the past 11 years, we have grown to over 168 points of distribution across the US + Canada in addition to our online business. 

At SMCP, we are proud of our Culture which is defined by our Core Values.  As an employer in the fashion retail space, we also prioritize such things as Sustainability, DEI, Social Justice, Corporate Social Responsibility, and Giving Back.

Our Corporate Internship is based out of our NYC Corporate office. We are currently seeking a Learning & Development Intern who will be responsible for effectively supporting all learning & development and general HR efforts for the HQ population.

This is a paid internship. Start date is August 2025, and candidates must be available to work in our New York City HQ office, 3 days/week till mid-December.

Position Overview:
We are seeking a highly organized, design-savvy administrative professional to support two strategic projects within our Talent Acquisition/HR function. This role will work directly with the Director of Talent Acquisition (virtually) to deliver high-quality visual and written assets under tight deadlines.

What You'Ll Be Doing:

Job responsibilities include but are not limited to the following:

Key Responsibilities:

1. Field Org Chart (Photo-based):Create a visually compelling, photo-based organizational chart for our 10 field districts, pulling and formatting staff headshots, aligning names/titles, and ensuring consistency and brand alignment. • Collaborate with TA Director to obtain and verify photos, names, titles, and reporting lines. • Deliver final output in a format suitable for internal communications (PowerPoint, printable PDF, etc.).
2. Offer Letter Template Clean-Up & Branding Revamp:Review the full suite of ~110 offer letter templates (various roles, levels, geographies). • Standardize formatting, fonts, layout, spacing, company branding (logo, colors, headers/footers). • Ensure legal/HR content remains intact, but improve version control, style consistency, and readability.

Required Skills & Attributes:

• Strong PowerPoint skills (layout, master slides, template design)
• Graphic design competency (e.g. Adobe Creative Suite, InDesign, Illustrator, or similar tools)
• Excellent written and verbal communication — able to clarify with stakeholders, write or reword content if needed
• High attention to detail (formatting consistency, alignment, proofing)
• Sense of urgency — able to prioritize, meet tight deadlines, respond quickly to feedback
• Self-starter and comfortable working independently, especially in remote context
• Pleasant, professional demeanor in collaboration with HR, business partners, field leaders

Preferred / Nice-To-Have:

• Prior experience creating organizational charts with photos
• Prior work in HR/TA templates, legal or compensation offers
• Familiarity with brand style guides or corporate identity standards
• Experience working across time zones (preference for Eastern U.S. time zone overlap)

Logistics & Duration:

• This is a temporary/short-term contract engagement, remote.
• Preferred availability overlapping Eastern Time business hours, FT 40.0 hours per week:  9AM-6PM, Monday-Friday, Remote
• Duration: likely a few weeks to a few months (depending on scope & feedback cycles).
• Deliverables-based check-ins: regular status updates, iteration cycles.

What We Will Offer You in Return:

• Fun/collaborative, team-oriented work environment + culture of engagement
• Opprtunity to be a part of a Corporate Talent Acquisition team.

NYC COMPENSATION RANGE$20—$25 USD