Administrative Assistant

About The Position

We’re seeking an Administrative Assistant to support large-scale heavy civil construction programs—including highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. Your primary focus is to keep the office running smoothly: coordinate meetings, handle correspondence, and support both staff and visitors. You’ll also assist with maintaining organized records, track supplies, and help ensure the office environment supports project success. At the core, you’ll be the point person for office administration — keeping the team running smoothly behind the scenes. 

This is a long term, full-time, on-site position located in Baltimore, MD.  

Responsibilities

• Furnishes information and responds to routine correspondence when necessary. 
• Coordinates the receipt, distribution, and delivery of mail both to and from the office. 
• Gather and summarize a variety of data from multiple sources, and compile into reports 
• Organizes and maintains office files (electronic and hardcopy) and records in accordance with project retention policy and procedures. 
• Tracks and coordinates the acquisition and distribution of materials, supplies, and equipment. 
• Maintains inventory of furniture and equipment. 
• Working with Office Manager, assisting with office moves, and coordinating with facilities on any building maintenance issues. 
• Performs other duties as assigned by Project Management Team 

Attributes

• Excellent written and verbal communication and interpersonal skills. 
• Excellent multi-tasking and organizational skills. 
• Collaborative mindset that fosters teamwork, trust, and positive relationships. 
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement. 

Minimum Qualifications

• High School Diploma, GED, or equivalent. 
• Knowledge of office management systems and procedures.  
• 2+ years' experience in an administrative role, preferably in the transit sector. 
• Demonstrated ability to compose, proofread, and edit written documents, such as routine letters, business correspondence, and reports of varying complexity. 
• Demonstrated ability to manage multiple priorities effectively, stay organized in a fast-paced environment, and consistently meet deadlines. 
• Must be licensed to operate motor vehicles in accordance with Maryland law.   
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.). 

Preferred Qualifications

• Associates degree in Business Administration or related field. 
• Familiarity with construction terminology, safety protocols, and project phases.  
• Advanced proficiency with Microsoft Office suite (e.g., Outlook, Word, Excel, PowerPoint, Teams, and SharePoint).   

Compensation Details

The salary range listed for this role is $41k-$52k/year ($20-$25/hour). The final salary offered will be based on multiple factors and thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, geographic location, etc. 

Just LOOK at the Benefits We Offer!  

• Unlimited flexible time off  
• Paid holidays  
• Paid parental leave  
• Health, dental, and vision insurance  
• Flexible spending accounts (healthcare and dependent or elder care)  
• Long-term disability insurance  
• Short-term disability insurance  
• Life insurance and accidental death and dismemberment 
• 401(k) plan with guaranteed employer contribution  
• Formal career planning and development program  
• $2,500 annually toward professional development  
• Wellness program with monthly wellness stipend  
• Company cell phone or cell phone plan reimbursement  
• Free personalized meal planning and nutrition support with a registered dietitian  
• Free personal financial planning services  
• Employee assistance program  
• Employee discounts  
• Employee referral bonus  
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS 

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email hiring@luster.com for accommodations necessary to complete the application process.