Procurement Agent (Systems & Capital Support)

Date Opened: Tuesday, October 07, 2025 12:00 AMClose Date: Monday, October 27, 2025 12:00 AMDepartment: Charlotte Water DepartmentSalary: $62,091.00 - $77,614.00 Commensurate with Experience

Welcome to the City of Charlotte

Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.

Our Guiding Principles Include:

• Attracting and retaining a skilled and diverse workforce
• Valuing teamwork, openness, accountability, productivity, and employee development
• Providing all customers with courteous, responsive, accessible, and seamless quality services
• Taking initiative to identify, analyze, and solve problems
• Collaborating with stakeholders to make informed decisions
• The salary for this position is $69,852.60/yr. - $77,613.99/ yr. Commensurate with experience
• Attracting and retaining a skilled and diverse workforce
• Valuing teamwork, openness, accountability, productivity, and employee development
• Providing all customers with courteous, responsive, accessible, and seamless quality services
• Taking initiative to identify, analyze, and solve problems
• Collaborating with stakeholders to make informed decisions
• The salary for this position is $69,852.60/yr. - $77,613.99/ yr. Commensurate with experience

Summary

Provide procurement and contracting expertise, consultation, and oversight in support of Charlotte Water’s Community Investment Plan, while ensuring application and compliance with state and local guidelines, policies, and statutes, as well as best business practices related to procurement. This position is responsible for management of data in CLTWater’s financial and project management systems. In addition, this position requires knowledge and experience with governmental purchasing, contracting, accounting, and reporting. This position reports to CLTWater’s Acquisition and Compliance Manager.

This position will maintain consistency between the City’s financial system, Workday, and other business systems, such as Trimble Unity Construct, as well as support the department with compliance efforts related to EarlyBird, a public forecasting tool. The candidate should be willing to adapt to new tasks as the needs of the department change. Trimble Unity Construct is a constantly expanding and evolving system with new processes being identified; therefore, this position’s duties may shift to keep up with the demands of the department in providing procurement-related support for this system. An understanding of contract documents is needed to ensure transactions are processed in a legal and compliant manner.

Essential Job Functions:

• Managing data in the City’s financial system (Workday) and the department’s project management system (Trimble Unity Construct), including:
• Entering, modifying, tracking, reconciling and closing out contracts and purchase orders.
• Uploading supporting documentation for contracts and purchase orders.
• Processing Project Managers’ requests for new purchases.
• Providing regular reporting analysis of data.
• Communicate with Project Managers to set up/update Schedule of Values for all construction contracts.
• Reconcile Trimble Unity Construct commitments to Workday contracts and purchase orders.
• Advise on process development and improvements related to procurement-related processes.
• Ensure transactions are compliant NC General Statutes and city policies.
• Generating reports with large quantities of data and performing detailed analyses of financial transactions.
• Processing higher quantities of transactions at different periods throughout the year as needed to maintain compliance with city requirements.
• Communicating with vendors and other City departments, such as Finance, Procurement Management, Risk Management, and the City Attorney’s office, in order to process contracts and purchase orders.
• Supporting the departments’ capital spending through the aforementioned systems in a timely manner is the top priority for this position.  Secondary duties include:
• Entering, modifying, tracking, reconciling and closing out contracts and purchase orders.
• Uploading supporting documentation for contracts and purchase orders.
• Processing Project Managers’ requests for new purchases.
• Providing regular reporting analysis of data.
• Communicate with Project Managers to set up/update Schedule of Values for all construction contracts.
• Reconcile Trimble Unity Construct commitments to Workday contracts and purchase orders.
• Advise on process development and improvements related to procurement-related processes.
• Ensure transactions are compliant NC General Statutes and city policies.
• Provide customer support for receiving and entering project updates in the City’s forecasting system, EarlyBird.  Monitor system for compliance, promptly resolve any issues, and communicate with team members regarding project updates.
• Support the team’s work in systems such as SharePoint and OnBase.
• Assist with procurement initiatives, reporting, special projects, and other tasks as needed.
• Bachelor’s degree from an accredited school
• Three (3) years of directly related work experience.
• Requires a valid driver’s license.
• Background in Finance, Procurement, Administration, or Project Management.
• Self-starter who is motivated to accomplish goals without constant supervision
• Possess effective oral and written communication skills
• Support the team’s work in systems such as SharePoint and OnBase.
• Assist with procurement initiatives, reporting, special projects, and other tasks as needed.
• Bachelor’s degree from an accredited school
• Three (3) years of directly related work experience.
• Requires a valid driver’s license.
• Background in Finance, Procurement, Administration, or Project Management.
• Self-starter who is motivated to accomplish goals without constant supervision
• Possess effective oral and written communication skills

Minimum Qualifications To Perform Work:

Licenses, Certifications Or Registrations:

Knowledge, Skills & Abilities:

• Adaptable

• Ability to concentrate on detailed tasks like data entry while staying focused on big picture objectives

• Ability To Multi-Task

• Experience with financial and project management software
• Basic knowledge of governmental purchasing, contracting, accounting, and reporting
• Experience with Workday, Trimble Unity Construct, OnBase, and Sharepoint or similar systems is preferred

Conditions Of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior.

Our culture is to serve the community honorably.

How To Apply

Apply Online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays.

For questions about your application or the hiring process, please email Careers@ci.charlotte.nc.us.

The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call 704.336.4120.

Beneefits

The City of Charlotte provides a comprehensive benefits package to eligible employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.