Senior Executive Assistant - Administration Newark Campus

Job Details

Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare!

Christiana Care is looking for a full-time Senior Executive Assistant to provide executive level administrative support to the Campus President to maximize their effectiveness and efficiency; supports executive with strategic system-wide functions/programs.

Primary point of contact for internal and external interactions. Position requires an independent thinker and leader who can function effectively in a rapidly growing and changing environment and bring a strong attention to detail, a passion for service, and highly effective communications.

Provide departmental coordination activities including, but not limited to scheduling, team workforce management and administration.

Knowledge, Skill, And Ability Requirements:

• High emotional intelligence
• Excellent people skills
• Management of highly confidential information
• High level of organizational skill in office management
• Excellent writing ability
• Collegial work style
• Excellent diplomatic skills and ability to be discreet; excellent judgment
• Self-starter personality; able to function with minimal direction
• Capacity to work in demanding environment
• Respond appropriately to sensitive and sometimes controversial matters
• Skill in the use of Microsoft Office software.
• Skill in use of internet search engines.
• Skill maintaining accurate filing systems.

Principal Duties And Responsibilities:

Communicates directly, and on behalf of the senior executive, on matters related to the executive’s programmatic initiatives.

Provides a link for smooth communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.

Anticipates executive's needs and aids ensure executive is prepared for daily activities. Assures planning and coordination of executive’s complex calendar of events; schedules appointments, speaking engagements, conferences, and others, and prepares detailed itineraries, complete with necessary accommodation, etc.

Provides administrative support to executive, including but limited to attending meetings, acting summaries at meetings, preparing agenda, typing, and drafting correspondence, schedule meetings and meeting rooms, maintaining up to date filing system, screening incoming calls, taking accurate telephone messages, preparing PowerPoint Presentations and Excel Spreadsheets. Prepares any travel arrangements and compiles reimbursement documentation, completes corporate credit card reconciliations.

Maintains supply inventory, ordering and updating as needed. Kronos, timekeeping management and Workday reports.

Research and completes special projects/assignments as required. May be called upon to support various system wide strategic initiatives.

Researches, prioritizes, and follows up on incoming issues; determines appropriate course of action, referral, or response.

Maintains supply inventory, ordering and updating as needed. Ensures a well-organized, clean, and smoothly functioning administration suite environment through proactive support and attention to detail.

Always Maintains Confidentiality.

Hours: Day Shift

Education And Experience Requirements:

High school diploma or equivalent required.

Completion of a business college program in Business Administration, Office Administration, Liberal Arts, Human Services, or a related field, preferred.

Five years administrative experience, preferably supporting a senior level executive.

Christianacare Offers:

• Full Medical, Dental, Vision, Life Insurance, etc.
• 403(b)
• Generous paid time off
• Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and extraordinary discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets and much more!

About Christianacare

ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 'Best Hospital' in the Philadelphia region out of more than 90 hospitals. To learn more click on this link https://www.youtube.com/watch?v=AZtpU0ib3t8

ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Annual Compensation Range $73,611.20 - $117,790.40This pay rate/range represents ChristianaCare’s good faith and reasonable estimate of compensation at the time of posting. The actual salary within this range offered to a successful candidate will depend on individual factors including without limitation skills, relevant experience, and qualifications as they relate to specific job requirements.

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

Post End Date

Oct 22, 2025

Eeo Posting Statement

ChristianaCare offers a competitive suite of employee benefits to maximize the wellness of you and your family, including health insurance, paid time off, retirement, an employee assistance program.  To learn more about our benefits for eligible positions visit https://careers.christianacare.org/benefits-compensation/