Project Finance Administrator

Our Auckland Team is looking for a Project Finance Administrator to join them on a part time basis - 20 to 25 hours/week with flexible working arrangements, hours spread across the week, and potential to grow to a full-time position as business needs expand.

Role Purpose:

• The Project Finance Administrator is responsible for supporting Project Managers and senior staff in managing the financial activities of projects across BG&E’s New Zealand operations.
• This role ensures accurate project setup, invoicing, reporting, and compliance with internal systems and client requirements.
• The position is part-time with flexibility to grow as business needs expand.

Duties

The following are key duties required:

• Maintain and administer project financial data in Microsoft Dynamics as the primary system.
• Prepare invoices, track debtors, and support debt collection activities in Dynamics.
• Assist with project reviews, reporting, and month-end processes through Dynamics and Microsoft 365.
• Support the tracking of project budgets, variations, subcontractor claims, and resourcing.
• Attend project start-up meetings to ensure financial compliance requirements are met.
• Process subcontractor invoices and liaise with accounts payable for timely payment in Dynamics.
• Assist with timesheet approvals, contractor invoice checks, and project-specific reporting.
• Assist with tender and bid submissions by providing financial input and supporting documentation
• Maintain accurate project documentation, forecasts, and resourcing plans.
• Liaise with internal/external auditors regarding project finance compliance.
• Scope to expand into broader project administration, business development support, or commercial reporting responsibilities as the business grows
• Work collaboratively with the finance teams in Australia and Manila to ensure alignment of processes, reporting standards, and project financial data.
• Act as the Auckland point of contact for the wider project finance team, escalating issues where needed.

Qualifications, Skills And Experience:

• Background in project finance within a consultancy environment, preferably in the construction or engineering sector.
• Strong working knowledge of Microsoft Dynamics as the primary project finance system.
• Strong working knowledge of Microsoft 365 (Excel, Word, Outlook, SharePoint, Teams).
• Strong organisational skills, with the ability to manage competing priorities across multiple projects.
• Excellent communication skills and attention to detail.
• Ability to work independently in a part-time role, while collaborating effectively with project managers and the wider finance team.
• Use of Microsoft Power BI / reporting dashboards if applicable.
• Prior experience with project administration, commercial reporting, or bid writing is highly desirable.
• Comfortable working in a distributed finance team across different time zones

Attributes:

• A team player who enjoys being part of a regional finance function while also taking ownership locally in the New Zealand office.
• Proactive, solution-focused approach to project finance tasks.
• Comfortable in a consultancy environment, working closely with engineers, project managers, and directors.
• Ability to adapt as role hours and responsibilities increase with business growth.

Shared Values:

• Engender the BG&E Way and incorporate that into policies, processes, systems and service delivery.
• Be an advocate of BG&E both internally and externally.
• Preserve the culture of BG&E, maintaining collaborative relationships globally.