Contract Administrator

Green by Nature is a leading greenspace and facilities maintenance company and is committed to delivering solutions and excellent service to our clients across Auckland and further across New Zealand & Australia. We are now seeking an energetic individual to join our team as Contract Administrator.

What Does A Contract Administrator Do, You Ask?

We are looking for an experienced Contract Administrator who thrives in a busy and collaborative environment and is focused on delivering exceptional business support. Based from our depot in Hillcrest, this is a key role within our team and carries a significant amount of responsibility and we seek interest from highly motivated individuals who enjoy a challenge and take pride in delivering a high standard of customer service.

Your Responsibilities Will Include

• Customer Service: Providing top-notch customer service both internally and externally, building and maintaining strong relationships
• Data Entry: Accurately recording project and job-related information in multiple databases and ensuring tasks are managed to completion
• Asset Management: Overseeing and updating the asset management system
• Subcontractors: Maintaining subcontractor databases, prioritising and allocating workloads
• Monthly Reports: Analysing data and preparing monthly reports for management and customers
• Accounts: Meeting financial reporting deadlines, completing monthly invoicing processes, raising purchase orders, invoices, and work orders
• Management Support: Providing high-level support to the Operations Manager, Team Leaders, and their teams

What It Is We'Re Looking For:

Our ideal candidate will have a minimum of 2 years' experience working in a similar industry. Other attributes include:

• The ability to develop and maintain relationships with internal stakeholders, clients, and subcontractors
• Excellent verbal and written communication as well as excellent report writing skills
• Experience in financial management and proficient in tasks such as raising purchase orders, invoicing, and handling monthly billing procedures
• Proficiency in the Microsoft suite of programs, Excel, Word, Outlook and demonstrated expertise in data entry
• Holds a valid full, NZ driver's license

Most importantly, we're looking for a self-motivated team player who takes initiative, effectively manages their time across tasks, and consistently meets deadlines. A strong commitment to going above and beyond is essential!

Why Join Us?

• Be part of a business that has been an industry leader for over 30 years
• Contribute to a rewarding role, helping upkeep the community and its surrounding green spaces
• A $300 annual wellness benefit (after qualifying period) and annual salary reviews
• Internal and external opportunities for additional learning and development

About Us:

Since 1992, Green by Nature has been dedicated to creating and maintaining beautiful outdoor spaces across New Zealand. With over 2000+ employees across New Zealand & Australia, we've been a strong force in the industry. Our purpose is to improve people’s lives by building, caring for, and maintaining remarkable green spaces that enable us all to do more of the things we love. We're excited to continue our journey and we hope for you to join and submit you application by touching 'apply now'!

In accordance with the Company's Drug & Alcohol Policy, the successful candidate will be required to undergo and pass a pre-employment drug test.