Executive Assistant to the Managing Director

Hayleys

Hayleys Group is ranked amongst Sri Lanka’s largest and most diversified conglomerate with a strong presence in global markets and manufacturing, agriculture, transportation and logistics, consumer, power and mobility, construction and engineering, investments and services as well as in leisure and aviation. You may visit www.hayleys.com for more information.

Construction And Engineering

Construction and Engineering Sector, a part of the Hayleys Group, is leading the Construction Industry with over a decade of experience. A team of dedicated professionals possessing a wealth of expertise in the construction arena, spearhead the company to meet a diverse range of demands. The core of the company's operations revolves around innovation, assured quality, and service, to provide hassle-free, end-to-end construction solutions for clients local and overseas.

Executive Assistant to the Managing Director

Job Responsibilities

• Manage and organize the Director’s calendar, including scheduling meetings, appointments, travel (local and overseas), and daily activities.
• Coordinate with internal teams and external stakeholders to ensure smooth communication and timely follow-ups on key matters.
• Prepare high-quality presentations, briefing documents, and reports to support strategic decision-making.
• Maintain strict confidentiality in handling sensitive information and documentation.
• Accurately process oral and written instructions, take notes, and ensure prompt follow-up on assigned tasks.
• Draft, review, and circulate correspondence, meeting minutes, reports, and memos independently.
• Monitor and track commitments, pending tasks, and deadlines to ensure timely completion.
• Assist in organizing board meetings, project reviews, and company events, including logistics, invitations, and documentation.
• Coordinate comprehensive overseas travel arrangements such as visas, flight bookings, accommodation, itineraries, and expense reimbursements.
• Act as the primary point of contact for matters requiring the Director’s attention and represent the Director professionally when needed.

Candidate Profile

• Qualification on Management and/or Secretarial or relevant field.
• Minimum 3 years’ experience in a similar role 
• Good command in English with excellent communication skills (written and verbal).
• Extremely detail oriented to ensure accuracy and quality across all tasks and able to complete tasks thoroughly and accurately with little direction.
• Excellent people skills and creative problem solving. Must be flexible and willing to work extra time during busy times.
• Must demonstrate a can-do attitude and demonstrate highest level of ethics. Ability to always maintain confidentiality with all situations and documentation.

If you think you have what it takes to be successful in this challenging role, please click on “Apply Now”. Pay and benefits of the above position will be competitive and the rewards are performance driven.

Hayleys is an Equal Opportunity Employer.