Contract Specialist II - Support Services Div.

Interested in building an exciting career? Let's talk! The TxDOT Support Services Division is seeking a highly motivated individual for a Contract Specialist position. In this role, you will be responsible for contract management of a series of Facilities Planning and Maintenance contracts. This position would perform monitoring and contract compliance activities for new construction and routine facilities services.

At TxDOT we value employee work-life-balance.  In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include flexed and compressed work schedules, wellness leave incentive, in-house wellness center, career development programs, tuition assistance, and various other benefits.   

Work location: 6230 East Stassney Lane, Austin, TX 78744

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

• For a complete list of our total compensation package please visit our website at: Total Compensation Package
• To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials, division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

•    Assists with presentations at local, state and federal levels.
•    Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
•    Assists in developing plans for implementing new contract evaluation requirements.
•    Assists in monitoring contractors' insurance certificates.
•    Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
•    Composes and transmits conditional award notices
•    Ensures contracts are payable and meet all legal requirements.
•    Executes agreements and contracts.
•    Prepares cost analysis studies for contracts.
•    Performs other job responsibilities as assigned.
 

Minimum Qualifications:

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience: 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses And Certifications:

Cert TX Contract Mgr (CTCM) or Cert TX Contract Dev (CTCD)

**Requires certification as Certified Texas Contract Mgr (CTCM) and/or Certified Texas Contract Developer (CTCD) per Texas Administrative Code.  Preferred dual or ability to obtain dual within the first (9) nine months of employment. 

Valid driver’s license. This position requires driving a state vehicle.

Preferred Qualifications:

       Considerable knowledge of procurement, contract development, management and oversight for high dollar state contracts preferred.  

Competencies:

Considerable Knowledge Of:

• Contract writing and specifications
• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures and terminology
• Contract development and oversight
• Contract negotiation, development and management methods
• Contract administration/management systems
• Contract record-keeping
• Contract billing procedures
• Applicable laws, rules, and regulations

• Legal Terminology

  Some Knowledge Of:

• Methods and procedures used in building maintenance and repair

Proficient Skill In:

• Monitoring contracts and procedures
• Developing, interpreting, and implementing policies, procedures, and technical information
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Maintaining effective working relationships with others
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files and reports
• Training in a classroom, office, or field environment
• Using computers and applicable programs, applications, and systems

Some Skill In:

• Developing and giving presentations

Other Attributes:

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals 

Physical Requirements And Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Standing-prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
• Conditions of Employment:
• Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category. Above the EEO/ADA field on job description page

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Additional Applicant Information