Contract Specialist IV/ V - Support Services Div.

Looking to build an exciting career? Let's talk! The TxDOT Support Services Division is seeking a highly motivated individual for a Contract Specialist position. In this role, you will be responsible for contract management of a series of Facilities Planning and Maintenance contracts. This position would perform monitoring and contract compliance activities for new construction and routine facilities services. TxDOT offers a complete benefits package to their employees, promotes a work life balance, and holds the safety of their employees at a very high standard. 

• Contract Specialist IV: B22 $57,614 to $93,138
• Contract Specialist V: B24 $65,104 to $106,634

At TxDOT we value employee work-life-balance.  In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include flexed and compressed work schedules, wellness leave incentive, career development programs, tuition assistance, and various other benefits.  

Work location: 6230 East Stassney Lane, Austin, TX 78744

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

• For a complete list of our total compensation package please visit our website at: Total Compensation Package
• To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

• Contract Specialist IV
• Salary Group B22-$57,614-$93,138

Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

• Contract Specialist V
• Salary Group B24-$65,104-$106,634

Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Contract Specialist Iv

• Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
• Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
• Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• Assists in developing plans for implementing new contract evaluation requirements.
• Assists in monitoring contractors' insurance certificates.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Composes and transmits conditional award notices.
• Ensures contracts are payable and meet all legal requirements.
• Executes agreements and contracts.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Makes presentations at local, state and federal levels.
• May serve as a lead worker and the related tasks.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
• Prepares cost analysis studies for contracts.
• Performs other job responsibilities as assigned.  Contract Specialist V

All Of The Above, And:

• Develops plans for implementing new contract evaluation requirements.
• Executes agreements and contracts.
• Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.
• Monitors contractors' insurance certificates.
• Acts as a consultant and provides technical assistance to plan, develop, implement, and monitor effectiveprograms; researches and makes recommendations concerning contract administration systems.
• Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
• Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
• In a division: Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts
• Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions. 

Minimum Qualifications:

Contract Specialist Iv

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications 

Experience: 4 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis. 

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications 

Contract Specialist V

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications 

Experience: 5 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis. 

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications 

License And Certifications:

• Valid driver’s license. This position requires driving a state vehicle.
• Certified TX Contract Manager (CTCM)

  Preferred Qualifications:

• Considerable knowledge of contract development, management and oversight for high dollar state contracts preferred.

Competencies:

Contract Specialist Iv

Extensive Knowledge Of:

• Contract development and oversight
• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Applicable laws, rules, and regulations
• Legal terminology
• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures and terminology
• Contract record-keeping
• Contract billing procedures

Considerable Knowledge Of:

• Methods and procedures used in building maintenance and repair
• Americans with Disabilities Act, modifications and requirements including accessibility standardsExpert skill in:
• Public relations for maintaining effective working relationships with individuals and groups, both internal and externalProficient skill in:
• Analyzing business, technical and managerial problems and developing, recommending and implementing effective solutions
• Analyzing and organizing business and technical data
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files and reports
• Training in a classroom, office, or field environment
• Developing and giving presentations
• Using computers and applicable programs, applications, and systems
• Maintaining a safe working relationship
• Monitoring contracts and proceduresOther Attributes:
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Contract Specialist V

Extensive Knowledge Of:

• Applicable computer operating systems and relevant applications
• Auditing and investigative methods, practices and procedures
• Contract development and oversight
• Contract negotiation, development and management methods
• Contract writing and specifications
• Contract administration/management systems
• Contract record-keeping
• Contract billing procedures
• Applicable laws, rules, and regulations
• Legal terminology

Considerable Knowledge Of:

• Methods and procedures used in building maintenance and repair
• Analyzing business, technical and managerial problems and developing, recommending and implementing effective solutions
• Persuasion and negotiation of critical issues
• Analyzing and organizing business and technical data
• Monitoring contracts and procedures
• Research and analysis methodologies
• Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing legal documents including opinions, case law summaries and legislative impact statements

Proficient Skill In:

• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Collecting, sorting and compiling data
• Evaluating products, equipment and material
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Prioritizing and organizing work assignments
• Using standard office equipment
• Preparing and maintaining confidential and sensitive records, files and reports
• Training in a classroom, office, or field environment
• Developing and giving presentations
• Using computers and applicable programs, applications, and systems
• Maintaining a safe working relationshipOther Attributes:
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Physical Requirements And Working Conditions:

•  Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
•  Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
•  Standing-prolonged periods of time
•  Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
•  Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions Of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT) 

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. 

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information