Documentation Specialist - Plant Projects

About The Role

Are you passionate about manufacturing projects and processes? Do you excel at administrative tasks where precision and attention to detail can elevate a project from good to great? 

At NOV, we are currently seeking a skilled and detail-oriented Documentation Specialist to join our Plant Projects department. This team is responsible for managing significant investments in machinery, including the acquisition of new equipment as well as the improvement and refurbishment of existing assets. As part of the broader manufacturing process team, this role will also provide essential support across various initiatives.

About The Company

At NOV, we deliver safe, high-quality, technology-driven equipment, services, and support that are essential to the global energy industry. Our mission is simple: we power the industry that powers the world. 

At NOV’s business unit Subsea Production Systems (SPS) we empower the energy sector with passion, expertise, and forward-thinking solutions. We develop reliable and efficient subsea energy production products that enhance our customers’ energy portfolios. With strong roots in the offshore oil and gas industry, we are also at the forefront of future technologies such as water treatment, ammonia storage, carbon injection, and wind energy—helping to reduce CO₂ emissions and drive the energy transition. 

SPS is headquartered in Brøndby, Denmark, with production sites in Kalundborg (DK), Porto do Acu (Br), Glenrothes (UK) and offices in Stavanger and Oslo (No), Rio de Janeiro ( Br), and Houston (US).  Globally, our team includes around 1,500 dedicated professionals, contributing to NOV’s workforce of approximately 34,000 employees.

What We Offer

• A Stable Career Path - Secure your future with a permanent employment contract in a company recognized for its long-standing presence and reliability in the offshore energy sector.
• A Global Team of Experts - Join a collaborative, diverse, and highly skilled international team that values knowledge sharing and mutual support.
• Real Ownership, Real Impact - Take the lead on high-impact projects and help shape the technical direction of our work—your ideas and expertise won’t just be heard, they’ll drive change.
• Trust, Freedom & Technical Excellence - Enjoy a high level of independence in your work while surrounded by peers who are as passionate and knowledgeable as you are.

Key Responsibilities

• Promote consistency in document formatting, labeling, and version control, including the maintenance and distribution of templates.
• Manage and maintain the Document Management System (DMS), ensuring accuracy, security, and compliance across all documentation.
• Safeguard the integrity of key documents by overseeing proper revision control, placement, and accessibility.
• Identify opportunities for improving documentation practices and propose enhancements.
• Provide training and guidance to staff on document control procedures and systems.
• Participate in project meetings and accurately record detailed minutes.
• Serve as the primary contact for document-related inquiries from internal and external stakeholders.
• Support documentation efforts related to machinery and machinery projects, including. commissioning activities.

Qualifications & Skills

• Demonstrated experience in document control or a similar administrative or project coordination role.
• Strong organizational skills and attention to detail.
• Ability to manage high volumes of documentation while adapting to shifting priorities.
• Confident in engaging with team members to request, review, and improve documentation.
• Skilled in Microsoft Office applications.
• Strong time management skills and ability to meet deadlines in a dynamic environment.
• Excellent written and verbal communication skills.
• Familiarity with AI tools (Chat GPT or similar).
• Minimum educational requirement: High school diploma or equivalent.

Desired Qualifications:

• Familiarity with quality management systems and documentation standards (e.g., ISO).
• Proficiency in Danish and/or Portuguese.
• Experience in project reporting and documentation tracking.
• Experience in developing or reviewing professional presentations.
• Comfortable working within a matrix organization structure.
• Enjoys team collaboration and values social engagement in the workplace.

Why Join Us?

We offer a dynamic and collaborative work environment where growth, innovative thinking and continuous improvement are core to how we operate. As a member of our team, you will have the opportunity to grow professionally through diverse and challenging assignments, supported by experienced colleagues and a culture that values learning and development. 

Joining NOV means becoming part of a purpose-driven organization that is committed to operational excellence, sustainability, and long-term career progression. 

With us in NOV Subsea Production Systems you’ll have an important role in delivering reliable and efficient subsea solutions, meeting today’s energy demands and shaping a more sustainable future.  

Join us in going beyond to shape the future of energy. Because energy matters. 

#Li-Eb1