Administrative Asst., AHSIC- Full Time, Days, 8am-4pm, Morristown

Essential Functions:

This list may include, but is not limited to, the following assigned duties:

• Primary administrative support for Primary Care Partners, Executive Director, and Primary Care Partners’ support staff.
• Schedules and coordinates meeting rooms for Primary Care Partner Committee Meetings, Board Meetings, Shareholder meetings, Office Manager Meetings/Conference Calls, Care Center Meetings with Physicians, Outside Agencies, and others. 
• Manages Executive Director’s Outlook Calendar
• Reviews and updates distribution lists (PCP Board, Office Managers, office staff, etc.) 
• Schedules meetings on behalf of PCP administrative staff, as needed 
• Maintain and organize Primary Care Partners internal files, documents, licenses, etc. 
• Proficient in Zoom/Microsoft Teams and able to produce and manage large meetings and webinars.
• Assists in sending out meeting reminders, record minutes, prepares agenda and packets 
• Upon request, may be asked to attend meetings, events, dinners and/or assist in the coordination.
• Orders all office and promotional supplies for Primary Care Partners Corporate Staff
• Responsible for the maintenance & distribution of monthly spreadsheets
• Acts as an administrator for applicable Primary Care Partners website(s) and internal/external online portals 
• Serves as a liaison to external sources and Atlantic Health System departments, as needed
• Responds to emails, phone calls, and website inquiries 
• Assists external departments in the administration of group-wide policies, including, but not limited to, Medical Malpractice, General Liability and Workers Comp policies. 
• Monitors and oversees PCP’s Patient Experience performance
• Function as principal writer and editor for printed materials. 
• Prepare and/or edit regular correspondence and ad hoc reports and manuscripts based on the needs of the group (e.g., professional correspondence emails; brief one-page reports; comprehensive annual reports; governance and policy documents).
• Works closely with the Executive Director for Marketing and Recruiting efforts

For Marketing Efforts:

• Responsible for writing and coordination of communications vehicles, including social media content.
• Create and order marketing and promotional materials (holiday cards, invites, reminder cards, patient satisfaction cards, brochures, etc.).
• Aid in the development and maintenance of PCP’s social media channels and PCP Website
• Coordinate and assist in provider outreach and marketing efforts
• Maintain online business listings for Primary Care Partners practices and providers. Responsible for monitoring all listings for accuracy and addressing online patient reviews
• Coordinate with internal/external vendors (photographers, printing company) for digital marketing materials. 
• Generate marketing materials on behalf of PCP practices, as needed. 

For Recruitment Efforts:

• Assist in the gathering and sorting Due Diligence Documents for recruitment of physician membership and initiate due diligence when requested. 
• Assists PCP Team with implementation of new practices (organize meetings, track documents, etc.)
• Plan and execute logistics of recruitment dinners and special events, as needed, including – venue, menu, create and send invites, develop invite list, handouts, speakers, etc.

Knowledge & Skills:

• Proficient in Microsoft Teams, Word, Excel, PowerPoint, Outlook, SharePoint, One Drive, and Zoom. 
• Superior written, proof-reading and oral communication skills.
• Working knowledge of fax, copier, scanner and other office machines required. Must learn other software/tools as required.
• Professionalism and excellent interpersonal communication skills.
• Must be people-oriented and a team player, providing daily frontline assistance to customers internal and external to PCP. Excellent organizational and prioritizing skills.
• Ability to multi-task.
• Attention to detail and ability to work effectively with a multidisciplinary group.
• Ability to handle heavy workload and high-paced environment with some short-notice deadlines; ability to work under supervision and independently.
• Final applicant for this position may be required to complete skills assessment appropriate to position description.
• Skill in establishing and maintaining effective working relationships with physicians, employees, care centers, and the public.

Abilities:

• Ability to process inquiries and respond with poise and efficiency.
• Ability to recognize, evaluate, solve problems, and correct errors.
• Ability to maintain confidentiality of sensitive information.
• Ability to communicate clearly and establish/maintain effective working relationships with physicians, employees, care centers, and the public.

Physical/Mental Demands:

• Frequent mobility and/or sitting required for extended periods of time
• Manual dexterity for using a calculator and computer keyboard.

Environmental/Working Conditions:

• Work is performed in an office environment and requires desk, table & copier work.
• Frequent contact with employees, outside agencies, Care Center Office Managers, & Care Center Physicians

Required:

•   High School Diploma required; Associates or Baccalaureate degree required in Communications, Marketing, Public Relations, Business, Healthcare administration, or related field Or five to seven years of relevant experience in lieu of education

Preferred:

•  Minimum of two years in similar healthcare related capacity preferred 
• Understanding of healthcare operations is strongly preferred. 

At Atlantic Health System, our promise to our communities is; Anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:

• Morristown Medical Center, Morristown, NJ
• Overlook Medical Center, Summit, NJ
• Newton Medical Center, Newton, NJ
• Chilton Medical Center, Pompton Plains, NJ
• Hackettstown Medical Center, Hackettstown, NJ
• Goryeb Children's Hospital, Morristown, NJ
• CentraState Healthcare System, Freehold, NJ
• Atlantic Home Care and Hospice
• Atlantic Mobile Health
• Atlantic Rehabilitation

We also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners.

We have received awards and recognition for  the services we have provided to our patients, team members and communities. Below are just a few of our accolades:

• 100 Best Companies to Work For ® and FORTUNE® magazine for 15 years 
• Best Places to Work in Healthcare - Modern Healthcare
• 150 Top Places to work in Healthcare - Becker's Healthcare
• 100 Accountable Care Organizations to Know - Becker's Hospital Review
• Best Employers for Workers over 50 - AARP
• Gold-Level "Well Workplace": Wellness Council of America (WELCOA)
• One of the 100 Best Workplaces for “Millennials” Great Place to Work® and FORTUNE® magazine
• One of the 20 Best Workplaces in Health Care: Great Place to Work® and FORTUNE® magazine
• Official Health Care Partner of the New York Jets
• NJ Sustainable Business 

Atlantic Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:
Team Member Benefits

• Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
• Life & AD&D Insurance.
• Short-Term and Long-Term Disability (with options to supplement)
• 403(b) Retirement Plan: Employer match, additional non-elective contribution
• PTO & Paid Sick Leave
• Tuition Assistance, Advancement & Academic Advising
• Parental, Adoption, Surrogacy Leave
• Backup and On-Site Childcare
• Well-Being Rewards
• Employee Assistance Program (EAP)
• Fertility Benefits, Healthy Pregnancy Program
• Flexible Spending & Commuter Accounts
• Pet, Home & Auto, Identity Theft and Legal Insurance

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Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer.
EEO STATEMENT
Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.