Department Coordinator IV

Department:

Trager Institute

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req Id:

R107680

Minimum Requirements:

Bachelor's degree in a related field or an equivalent combination of education and experience. Grade 4 (Hourly)

Position Description:

The Trager Institute Program & Wellness Coordinator supports both administrative operations and wellness initiatives at the Trager Institute, with a specialized focus on the Culinary Medicine Kitchen. This full-time, on-site position ensures efficient office operations, coordination of wellness services, and leadership of nutrition-based programming designed to promote healthy aging and holistic well-being. This position requires occasional travel and participation in evening/weekend programming.

Essential Duties and Responsibilities

• Greet and assist visitors, students, faculty, and clients in a courteous and professional manner.
• Answer phones and respond to emails promptly, ensuring excellent customer service.
• Coordinate and maintain in-office and virtual scheduling systems for meetings, wellness services, and appointments.
• Arrange travel for staff and faculty in compliance with University procedures.
• Manage office supply inventory, mail distribution, document filing, and general office upkeep.
• Prepare meeting agendas and minutes, support AV setup, and assist with routine IT troubleshooting.
• In accordance with University policies, receive and process payments for registrations and classes, complete and track purchases for office operations and wellness services, assist with Procard reallocations to ensure appropriate charges to programs, gifts, and grants.
• Support financial tracking of class registrations, payments, and deposits in line with university fiscal guidelines.
• Assist with setup and logistics for on-site events, workshops, and conferences.
• Work with internal and external stakeholders to ensure successful planning and execution of Trager events.
• Maintain databases and schedules related to event planning and team meetings.
• Lead the planning, promotion, and implementation of wellness initiatives focused on exercise, nutrition, lifestyle and preventative health.
• Coordinate the development of programming for the Culinary Medicine Kitchen including:

• Cooking Demonstrations

• Hands-On Community Classes

• Nutrition Education Sessions

• Collaborate with clinicians, chefs, and community partners to align kitchen activities with overall wellness and clinical goals.
• Maintain compliance with kitchen safety and hygiene standards; oversee equipment usage and cleanliness.
• Manage kitchen inventory and purchasing in accordance with university guidelines.
• Collect participation data and feedback to inform quality improvement and reporting.

• Cooking Demonstrations

• Hands-On Community Classes

• Nutrition Education Sessions

Preferred Qualifications

• Previous experience in a healthcare, public health, or academic environment.
• Interest in wellness, culinary education, and community health programming.
• ServeSafe certification or willingness to obtain.
• Familiarity with university or nonprofit operations and purchasing systems.
• Experience in administrative support and/or wellness programming.

Competencies

• Personable, team-oriented, and flexible.
• Highly organized with strong attention to detail.
• Able to identify problems, propose solutions, and implement changes.
• Passionate about wellness and improving community health outcomes.
• Comfort working with diverse populations, including older adults.
• Able to manage multiple priorities while maintaining professionalism and focus.
• Strong communication, time management, and multitasking skills.
• Technological proficiency with Microsoft Office 365, and scheduling/project management software.
• Ability to work both independently and as part of a collaborative team.
• Proficiency in use of a computer, software, and office equipment.
• Compensation will be commensurate to candidate experience.
• Passionate about wellness and improving community health outcomes.
• Comfort working with diverse populations, including older adults.
• Able to manage multiple priorities while maintaining professionalism and focus.
• Strong communication, time management, and multitasking skills.
• Technological proficiency with Microsoft Office 365, and scheduling/project management software.
• Ability to work both independently and as part of a collaborative team.
• Proficiency in use of a computer, software, and office equipment.
• Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Assistance And Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.