Grant Accounting Assistant

The Grant Accounting Assistant supports the Grant Accounting team in the management, tracking, and reporting of grant funds. This role ensures compliance with applicable regulations, supports the preparation of grant-related financial documents, and helps monitor expenses, revenues, and financial records for all grant-funded programs. This role is essential in ensuring the smooth operation of grant-related processes and supports accurate and timely grant reporting and monitoring. This position will also function as a back-up for miscellaneous cash and the monthly payroll processes. 

Each grant/subcontract, Certified Medical Education (CME) course and donation transaction must be recorded in a well-defined project within the Oracle Projects subsystem based on the grantee, participant, or donor’s requirements and/or intent.  Nemours has a very large volume (approximately 1,000) of these types of projects and they require a substantial investment of time to ensure each project is properly stated in accordance with Generally Accepted Accounting Principles (GAAP) as well as ensuring compliance with Federal regulatory agencies [e.g., Federal Office of Management and Budget (OMB), National Health Institutes (NIH)] or other contractual or fiduciary requirements. 

These responsibilities include oversight and review of the monthly financial statements, including statements from the Oracle Projects subsystem. Responsibilities may also include participation in the general ledger close, monthly preparation of account reconciliations, specialized donation reporting, and submission of required external reporting. 

Essential Functions

1. Assist Grant Accountants with grant set-up/closeout, reporting, invoicing, and budget updates.
2. Track and record expenditures for grant, donation, or education projects
3. Assist with maintaining organized files and documentation for all grants
4. Assist with tracking receivables and ensuring timely payment from funders
5. Monitor grant deadlines and help ensure timely submission of reports and proposals.
6. Assist in compiling and reviewing financial data for grant applications and renewals.
7. Track expenses and support the reconciliation of grant or general ledger accounts.
8. Prepare draft reports, correspondence, and internal communications.
9. Coordinate with internal departments and external partners to gather required information.
10. Perform general administrative duties, such as data entry, scanning, and document formatting.

Requirements

Associate’s degree in Accounting, Finance, Business Administration, or a related field with grant experience.

3-5 years of experience

Nemours Children’s Health is an internationally recognized children’s health system. With more than 1.7 million patient encounters annually, we provide medical care in five states through two freestanding state-of-the-art children’s hospitals — Nemours Children’s Hospital, Delaware and Nemours Children’s Hospital, Florida. Our pediatric network includes 80 primary-urgent-and specialty care practices and more than 40 hospitalists serving 19 affiliated hospitals. We generate annual revenues of more than $1.7 billion derived from patient services, contributions from the Alfred I. DuPont Trust, as well as other income.

As one of the nation's premier pediatric health systems, we’re on a journey to discover better ways of approaching children’s health. Putting as much focus on prevention as cures and working hand in hand with the community to make every child’s world a place to thrive. It’s a journey that extends beyond our nationally recognized clinical treatment to an entire integrated spectrum of research, advocacy, education, and prevention, leading to the healthiest generations of children ever.

Inclusion and belonging guide our growth and strategy. We are looking for individuals who are passionate about, and committed to, leading efforts to provide culturally relevant care, reducing health disparities, and helping build an inclusive and supportive environment. All of our associates are expected to ensure that these philosophies are embedded in their day-to-day work with colleagues, patients and families.

To learn more about Nemours Children’s and how we go well beyond medicine, visit us at www.nemours.org.