Coordinator I, Litigation

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.

Military encouraged to apply.

Job Description

The purpose of this position is to assist company attorneys in all stages of corporate activity to prepare documents in compliance with federal, state, and local regulations in the conduct of business activities.

In This Role You Will:

1. Coordinate and maintain litigation files, databases, and schedules in compliance with organizational and legal standards.
2. Monitor case timelines, deadlines, and court requirements to ensure timely actions are taken.
3. Liaise with internal teams, outside counsel, and other third parties to exchange necessary and accurate case-related information.
4. Assist with the collection, review, and production of documents in response to discovery requests and subpoenas.
5. Prepare standard legal correspondence, reports, and summaries as directed.
6. Support legal team with case preparation tasks, including organizing exhibits, transcripts, and legal filings.
7. Use existing tools and procedures to solve routine or recurring problems within the scope of the role.
8. Ensure accuracy and attention to detail in documentation and communications to maintain high-quality work output.
9. Track key metrics and assist in meeting departmental deadlines and short-term litigation goals.

Qualifications

• High School Diploma or Equivalent
• Bachelor’s degree in Legal Studies, Business Administration, or a related field preferred.
• 2+ years of experience in a legal support, paralegal, or litigation coordination role.
• Intermediate Microsoft Office skills and legal document management systems.
• Working knowledge of litigation processes and relevant legal terminology.
• Ability to apply standard practices and understand basic business drivers impacting litigation activities.
• Strong organizational and time-management skills.
• Detail-oriented with a focus on accuracy and meeting deadlines.

Additional Information

•    Nation-wide Medical Plan/Dental/Vision
•    401(k) Flexible Spending Accounts
•    Adoption Assistance
•    Tuition Reimbursement
•    Weekly Pay

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