Office Manager (Part-Time)

Who We Are

SWTCH is pioneering EV charging solutions for multifamily and commercial properties across North America. Since 2016, our team of entrepreneurs, energy professionals, and technologists has been focused on unlocking the social, economic, and environmental benefits of widespread EV adoption. Today, our solutions are deployed in tens of thousands of locations —many of which are low-to-moderate income housing—helping to make clean mobility accessible for all.

With an expanding footprint across Canada and the U.S., we’re scaling quickly and looking for mission-driven talent to help accelerate our growth.

Job Opportunity

SWTCH Energy Inc is seeking a highly organized and proactive individual to join our team as a part-time Office Manager. The successful candidate will play a pivotal role in ensuring the smooth operation of our office and supporting the People & Culture team. This is an exciting opportunity for a detail-oriented professional who thrives in a fast-paced environment and is passionate about contributing to the clean energy revolution.

Reporting to the Head of People & Culture, this role is an on-site position at our office in Etobicoke. This is a part-time role, with an expectation of 3 days per week, 8 hours each day.

Responsibilities

Office Operations Management

• Oversee and manage daily office activities to ensure smooth and efficient operations.
• Coordinate and track office supplies and equipment for all employees, ensuring timely ordering and inventory management.
• Manage office technology, including computer and software systems, with troubleshooting and maintenance as needed looking for opportunities to save on costs.
• Support with company software licenses, including renewals and compliance management.
• Maintain and implement office policies and procedures to foster a productive work environment.
• Provide technical support for office computers, peripherals, and software applications.
• Assist with setup and maintenance of network systems, including ensuring connectivity and security.

Administrative and People & Culture Team Support

• Provide comprehensive administrative support, including drafting correspondence, managing files, and handling confidential information.
• Perform general office duties such as data entry, record-keeping, and maintaining a clean and organized workspace.
• Support the People & Culture Team as needed with various administrative tasks (offer letters, background checks, onboarding employees, presentations, etc.)

Event Coordination

• Plan, organize, and coordinate company events, meetings, and team-building activities, including logistical support for hybrid town hall meetings, annual retreat, etc.
• Assist in the organization of industry conferences and exhibitions.
• Support in booking transportation and accommodation - negotiation of bulk pricing and deals with suppliers.

Communication And Coordination

• Act as the main point of contact for all internal and external communications.
• Facilitate effective cross-departmental communication and collaboration.
• Handle incoming emails, phone calls, and inquiries with professionalism and discretion.

Requirements

• 3+ years proven experience as an office manager and/or assistant.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to handle sensitive information with confidentiality.
• Bachelor's degree in Business Administration or a related field is preferred.
• Experience in Human Resources is not required, but nice to have!

Benefits

• Business Impact - As a core member of the executive team, you have the opportunity to take a lead role and make a significant impact on the culture and values of the company.
• Environmental Impact - We are a clean energy company with a mission to reduce carbon emissions globally to ensure a clean and sustainable future.
• Diversity - People develop their talents and skills in different ways. We value different paths and experiences. If you think you meet the qualifications we are seeking, take a chance and express your interest here.

SWTCH does not offer employment to prospects without first ensuring that qualified candidates speak directly with the hiring manager and a member of our P&C team. All qualifications will be done face-to-face, whether that is in person or over Google Meet. SWTCH does not send out offers of employment without meeting candidates and does not offer employment via text. If you are contacted for any personal information via test and/or without having met a member of our hiring team in person, please disregard.

SWTCH Energy is an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws. Accommodations are available on request for candidates taking part in all aspects of the selection process.