Senior Finance Analyst - Collection WPP SSC MY

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients, and communities.

Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore.

WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500.

Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow. 

Why We'Re Hiring:

Order to Cash (OTC) is part of a team responsible for performing day-to-day tasks within the OTC function covering Accounts Receivable, Billing, Collection, and Cash Application, as well as Month End Closing process and some other specific accounting activities related to the stream. The Analyst will be required to handle activities for any of the subfunctions within the OTC function as assigned by the OTC manager/team lead.

The Analyst will support global process initiatives to streamline and/or automate the OTC process which includes system enhancement and process improvement to achieve quality, accurate and timely delivery of billing operations on time process in accordance with the defined SLAs/KPIs

Key responsibilities include ensuring compliance with Group policies and procedures; and relevant legal and statutory requirements

What You'Ll Be Doing:

Key Results / Accountabilities:

Accounts Receivable and Billing

• Work with the Team Lead to Identify Client billing processes and document accordingly for reference
• Review against Client billing processes and finalize the invoice with required supporting documentation (e.g. Signed Client Schedule, PO, copies of third-party invoices being recharged, etc.)
• Approve and post accounting entries
• Dispatch to the Client the invoice and supporting documentation according to the Client's billing process
• Review against Client billing processes and finalize the draft credit note or raise the credit note, with the required supporting documentation
• Approve and post accounting entries
• Dispatch to the Client the credit notes and supporting documentation according to the Client's billing process.

Collection

• Generate statements of account accurately and dispatch to clients in a timely manner
• Proactively follow through with Client immediately after dispatch of invoice to establish receipt of invoice
• Identify in advance accounts due for collection
• Contact the Client, confirm the payment date, discuss the reason for not paying prior to the due date, and resolve queries related to the statement of accounts, invoices, and collection information on a timely basis.
• Confirm payment date, recording Client payment status
• Escalate to OpCo where applicable
• Identify potential bad debts and review with the OpCo
• Prepare monthly AR Reports with all commentary
• Resolve all disputed invoices with the Billing Team and clients.

Cash Application

• Obtain Client remittance advice - electronic remittances and cheques received
• The bank received cheques on the same day
• Post remittance to a Client account, perform FX adjustment, if not systemically driven

Other Responsibilities

• Resolve issues where required
• Receive queries from Clients, record and follow up on a resolution
• Resolve query and action as applicable, with OpCo input if required
• Close query in a timely manner
• Report to OpCo on monthly open queries as recorded
• Participate in AR Ageing Reporting and Review calls with OpCo
• Accountable and responsible for the quality, accuracy, and timely delivery of scope assigned in accordance with the SLAs/KPIs defined with management and agreed with OpCo
• Handle high-complexity issues with guidance from Seniors and Team Lead
• Identify and Troubleshoot issues, communicate potential risks to management and internal clients if any, and follow through till resolutions. Seek advice and guidance as appropriate
• Work closely with the key contacts of the WPP OpCo assigned and cross-functional organization to resolve and support customer billing process, issues, and/or inquiries
• Perform and support month-end close activities
• Provide input for ongoing development and improvement on systems and operation process
• Provide full support to global system enhancement and any new implementation initiative in UAT, migrations, scope expansion, standardization, and/or data mapping or cleansing
• Comply with accounting principles and business standards of the company
• Comply with internal and external regulations and procedures, that should be in line with the company policies, standard operating procedures, and/or Target Operating Model (TOM)
• As for senior roles - Support new and existing team members through proper knowledge transfer; and sharing of resources, knowledge, experience, and best practices thereby ensuring quality is maintained through any staff transition.

What You'Ll Need:

Education And Experience

• Diploma or Degree in Finance & Accounting or a related field with a relevant mix of qualifications and experience
• 1-3 years of relevant experience in a shared service environment. Fresh graduates may be considered.
• Attention to Detail- Ability to maintain a high level of accuracy in preparing and entering information into the AR System
• Ability to handle high-volume tasks and able to adapt the complex work environment
• Time management and Organization skills
• Able to communicate and work within a team environment
• Basic knowledge of fundamental accounting concepts, practices, and procedures
• Having shared service center experience is preferred
• Knowledge of SOX Compliance norms relating to the process
• Experience in using ERP systems is an added advantage
• Excel skills mandatory
• Familiar with Office 365

Competencies Skills

• Fluent in reading, writing, and speaking English
• Strong interpersonal & Customer service skills
• Teamwork - Able to communicate and work within a team environment
• Proactive – Time management, Business Acumen, and Manage Customer Expectation
• Analytical & Problem-Solving Skills

Who You Are:

You're open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.

You're optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

You're extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What We'Ll Give You:

Passionate, inspired people – We aim to create a culture in which people can do extraordinary work.

Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.

Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?

#Li-Onsite

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

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