Manager, Event Planning

Job Summary:

The Events Manager will play a crucial role in the planning, coordination, and execution of Orgill’s corporate event portfolio, with a primary focus on customer logistics for the annual Dealer Market (hosting over 15,000 attendees), events at the Orgill Innovation Center, and other key internal and external gatherings. This role supports the Director of Event Services in managing hospitality, registration, and overall customer experience. The Events Manager will also supervise a team of event professionals/service providers, ensuring seamless execution and high-quality service.

Duties And Responsibilities:

Dealer Market – Customer Logistics & Onsite Services

• Assist the Director in the planning and execution of customer-facing logistics for Orgill’s annual Dealer Market.
• Oversee specific aspects of hotel block management, attendee registration, transportation logistics, and meeting room scheduling.
• Coordinate with internal departments and external vendors to ensure a consistent and high-quality attendee experience.
• Contribute to event planning timelines, staffing schedules, and communication strategies for attendees and internal teams.
• Support the implementation of innovative event technologies and engagement strategies to enhance attendee experience.

Innovation Center & Orgill Event Portfolio Support

• Manage the scheduling, development, and execution of various events hosted at the Orgill Innovation Center, including customer tours, product showcases, and training events.
• Assist in the creation of new event formats and experiences aligned with Orgill’s customer engagement strategy.
• Support customer experience management across Orgill’s broader event portfolio, ensuring all touchpoints reflect Orgill’s values and service standards.
• Provide planning and logistical support for internal meetings, hosted gatherings, and other special events as needed.

Team Supervision & Vendor Coordination

• Supervise a team of event professionals/service providers focused on logistics, registration, food & beverage, travel coordination, and customer support.
• Assist in managing vendor relationships for hospitality, registration systems, and travel-related services.

Cross-Functional Collaboration

• Collaborate closely with Retail Services, Sales, Tech, senior management and all of MarCom to ensure cohesive event execution.
• Serve as a key point of contact for cross-departmental event alignment, balancing stakeholder needs.
• Ensure coordination and consistency across departments throughout the planning and execution process.

Budgeting & Reporting Support

• Support the Director in developing and managing event-specific budgets, including vendor contracts, invoicing, and cost controls.
• Assist with budget forecasting and expense reconciliation, providing regular updates and variance reports.
• Contribute to tracking event performance metrics and leveraging post-event analytics to improve future planning.

Required Job Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• Minimum 4-6 years of progressive experience in corporate event planning or trade show logistics.
• Proven experience with hotel room block coordination and travel logistics.
• Experience in managing aspects of large-scale events and high-touch customer logistics.
• Strong leadership potential, excellent communication, and project management skills.
• Ability to manage multiple projects in a fast-paced environment.
• Proficiency in G-Suite tools, Microsoft Office, project management platforms (e.g., Asana), event management platforms (e.g., Cvent-registration, diagramming, etc.)
• CMP certification is a plus.
• Ability to travel and work extended hours during event periods.