Executive Assistant

Executive Assistant (Procurement)

Location: Parramatta

Employment type: Ongoing Full-Time

Salary: Clerk Grade 5/6, $99,398 to $110,271 pa plus employer’s contribution to superannuation and annual leave loading

Your Role

The Executive Assistant provides a range of executive support and administrative services to facilitate the delivery of business operations and to support the Chief Procurement Officer (CPO) achievement of organisational objectives and NSW Government priorities.

What You’Ll Do

The Executive Assistant (Procurement) (EA) provides a range of executive support and administrative services to facilitate the delivery of business operations and to support the Senior Executive/s achievement of organisational objectives.

You will provide EA, administrative and support services to facilitate the operation of the team/unit.

You will have the ability to adapt and prioritise tasks and have a strong understanding of providing high quality customer service. The successful candidate will also have strong organizational skills and will display the ability to maintain a high degree of accuracy on all deliverables within set deadlines.

As an EA for within our Finance and Procurement Services division, you will be responsible for but not limited to:

• Assess and prioritise requests to facilitate the optimal use of the CPOs time.
• Manage the CPOs diary appointments, records and correspondence, coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda
• Draft and prepare correspondence, agendas, minutes, presentations and briefing notes to support the achievement of business requirements
• Gather, collate, and provide background information for the executive to support informed decision making and planning
• Maintain and update administrative practices, systems, and procedures to improve efficiency and service delivery

Effective procurement is fundamental to Department of Communities and Justice (DCJ) by enabling the delivery of programs, goods, and services that support a safe, just, and inclusive NSW.  We aim to support government objectives and advance our strategic priorities by prioritising innovative, local, and socially just suppliers, whilst considering the best value. We recognise that collaborating with our stakeholders and internal teams is essential to successfully delivering business needs. We commit to providing expert advice and trusted business partnerships, to deliver strategic services that achieve DCJ outcomes and government priorities in an efficient and sustainable manner. 

The Executive Assistant will be supporting the CPO, providing them with a unique and valuable insights into DCJ and the wider NSW Government.

What we’re looking for

The successful candidate must demonstrate strong capabilities in:

• Ability to work in a high-volume customer focused environment
• Ability to provide quality client service to a range of stakeholders
• Possess well developed communication skills, self-starter, show initiative and motivated
• Confident in using computers and a variety software applications
• Ability to undertake multiple tasks with competing priorities and meet tight deadlines

It is essential that the candidate has high organisational skills, attention to detail and regularly takes initiative to enhance process and prioritise tasks.

Download the role description.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information?  Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages).

Applications close Tuesday, 21st October 2025 at 11:59pm AEST.

Got A Question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Sharon Mascarenhas, A/Chief Procurement Officer 0448 294 914 or at sharon.mascarenhas@dcj.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Sarah Nguyen on 02 9765 5046 or via thikimyen.nguyen@dcj.nsw.gov.au   

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

• The Welcome Experience
•  Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience

The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW’ page.