Executive Assistant

About Basis

Basis equips accountants with a team of AI agents to take on real workflows.

We have hit product-market fit, have more demand than we can meet, and just raised $34m to scale at a speed that meets this moment.

Built in New York City. Read more about Basis here.

About The Team

This role sits at the center of how Basis operates day to day. You’ll create the space for our leaders to think clearly, move quickly, and lead well — through operational excellence, reliability, and care.

What You’Ll Be Doing:

We’re looking for an Executive Assistant to join the Office of the CEO who thrives on making things run smoothly– someone meticulous, proactive, and calm under pressure.

You’ll work closely with our leadership team to manage their calendars, communications, and daily flow so they can stay focused on what matters most. You’ll handle scheduling, travel, email triage, and internal coordination– all with precision, sound judgment, and warmth.

• Manage complex calendars, prioritize time, and ensure meetings are well-prepped, structured, and intentional.
• Handle scheduling requests quickly and thoughtfully, balancing competing needs and shifting priorities.
• Anticipate scheduling conflicts and proactively resolve them before they surface.
• Prepare leaders for meetings by confirming agendas, participants, and context.
• Plan and manage travel — flights, hotels, itineraries, and on-the-ground details.
• Support in-person meetings: materials, space setup, catering, and guest coordination.
• Partner with recruiting on interview coordination and candidate scheduling as needed.
• Manage inboxes– triaging emails, drafting thoughtful responses, and flagging what needs attention.
• Manage complex calendars, prioritize time, and ensure meetings are well-prepped, structured, and intentional.
• Handle scheduling requests quickly and thoughtfully, balancing competing needs and shifting priorities.
• Anticipate scheduling conflicts and proactively resolve them before they surface.
• Prepare leaders for meetings by confirming agendas, participants, and context.
• Plan and manage travel — flights, hotels, itineraries, and on-the-ground details.
• Support in-person meetings: materials, space setup, catering, and guest coordination.
• Partner with recruiting on interview coordination and candidate scheduling as needed.
• Manage inboxes– triaging emails, drafting thoughtful responses, and flagging what needs attention.
• Keep key projects and follow-ups moving between teams, ensuring decisions and actions don’t fall through the cracks.
• Coordinate internal and external meetings, including logistics, prep materials, and post-meeting follow-ups.

You’ll notice what needs doing before anyone asks, keep information moving, and make sure meetings are on time, well-run, and purposeful. This is a role for someone who finds real fulfillment in operational excellence, who takes pride in creating order, clarity, and momentum for others.

📍 Location: NYC, Flatiron office. In-person team.

What You’Ll Bring:

• Attention to small details and proactively fixing them before anyone asks.
• 3-5+ years of experience supporting senior leaders in fast-paced environments (startup experience preferred).
• Pride in precision, organization, and follow-through.
• Ability to anticipate needs and stays two steps ahead without needing direction.
• Clear, concise, and warm communication– both in writing and in person.
• Moving quickly without ever feeling rushed; balance in urgency and calmness
• Discretion and good judgment with sensitive information.
• Structure to ambiguity and clarity to complexity.
• Desire in being the person others can rely on– steady, trusted, and consistent.
• Genuine enjoyment in making the people and systems around you better every day.

What Success Looks Like In This Role

• Process-oriented: Skilled at breaking down complex problems into clear, repeatable steps and managing execution.
• Strong communicator: Clear in explaining concepts and comfortable collaborating across all levels of seniority.
• First-principles reasoner: Question assumptions and apply lessons creatively to new situations.
• Company-builder: Eager to lay groundwork both technically and culturally as we rapidly scale.
• Office lover: Prefers face-to-face interactions in our NYC office.
• All-in: Driven to seize a massive opportunity, accelerate growth, and commit deeply to Basis’s success.
• Process-oriented: Skilled at breaking down complex problems into clear, repeatable steps and managing execution.
• Strong communicator: Clear in explaining concepts and comfortable collaborating across all levels of seniority.
• First-principles reasoner: Question assumptions and apply lessons creatively to new situations.
• Company-builder: Eager to lay groundwork both technically and culturally as we rapidly scale.
• Office lover: Prefers face-to-face interactions in our NYC office.
• All-in: Driven to seize a massive opportunity, accelerate growth, and commit deeply to Basis’s success.

In accordance with New York State regulations, the salary range for this position is $90,000 – $160,000. This range represents our broad compensation philosophy and covers various responsibility and experience levels. Additionally, all employees are eligible to participate in our equity plan and benefits program. We are committed to meritocratic and competitive compensation.