Management assistant UK Office

Department

Position

The Management Assistant sits at the heart of the UK business providing executive and corporate support to the UK team and its operations. This involves providing both proactive and reactive support to internal stakeholders and to external clients and prospects.

Responsibilities

As our Management Assistant, you’ll provide essential support in three primary areas: Executive Assistance, Corporate Administration, and Office Management. You’ll deliver exceptional service to internal stakeholders, clients, and prospects alike.

Executive  Assistance

• Provide executive support to senior stakeholders, including diary management, travel / logistics, and expense management
• Support heads of business units with scheduling and coordination.

Corporate Administration

• Act as corporate secretary to the RIAM UK Board which will include the coordination and production of board materials, taking meeting minutes, tracking and the follow-up on action items.
• Provide administrative support to facilitate UK operations and linking with global colleagues in the following domains: HR, Compliance, Legal, Audit, Risk, Finance etc., to ensure alignment and delivery on tasks in the corporate calendar.
• Support with general administration on behalf of the UK office including, but not limited to: liaising with suppliers and service providers and ensuring the smooth day-to-day running of the UK business.
• Administrative support of the UK Compliance function.
• Ensure Health & Safety protocols are met through the maintenance of emergency contact systems, owning the Business Continuity Management process, and implementing relevant policy updates.

Building & Facilities Management

• Supporting our dedicated Office Manager to ensure the UK office is clean, organised, and professionally presented.
• Liaise with landlords and building managers; maintain leases and relevant insurances.
• Oversee office supplies, equipment maintenance, and fire safety protocols.

Requirements

• Minimum 5 years of experience in a similar administrative or management assistant role, ideally within asset management or financial services.
• Experience supporting senior executives, including diary management, travel coordination, and event planning.
• Familiarity with compliance and health & safety protocols, particularly in regulated environments.
• Experience with finance administration, including invoice processing, expense reporting, and budget tracking.

Competences

• Exceptional organizational skills – able to manage multiple priorities, schedules, and stakeholders with precision and calm.
• Strong communication abilities – both written and verbal, with the tact and professionalism to liaise across all levels of the organization and with external partners.
• Discretion and confidentiality – trusted to handle sensitive information and support senior leadership.
• Problem-solving mindset – resourceful and solution-oriented, with the ability to anticipate needs and resolve issues independently.
• Attention to detail – meticulous in managing documentation, compliance records, and financial processes.
• Team player – collaborative, approachable, and willing to support colleagues across departments.
• Flexibility – manage diverse responsibilities in a fast-paced environment

Proactive, serviceoriented mindset

Position & Requirements

All applications will be treated with the utmost confidentiality. An assessment and integrity test may be used in the selection procedure.

Robeco Recruiting Team