Administrative Assistant

Our patients are our number one priority! We're committed to giving children back their childhood!

Job Posting Title:

Administrative Assistant

Location:

Frisco - Ambulatory Surgical Center

Additional Posting Details:

8:00am - 4:30pm

Monday - Friday

Job Description:

Duties/Responsibilities

• Direct the administrative services including telephone; printing; filing; mailing; distribution of mail; travel planning; ensuring special project deadlines are met; preparing correspondence and reports requiring some understanding of technical matters; and responding to routine and non-routine inquiries using standardized policies and procedures.
• Simultaneously manage many tasks, in various stages of completion
• Assist with special projects and assignments (i.e. departmental continuing education programs, camps, etc.)
• Assist medical staff in maintaining current credentialing / certification / licensure / employee health checks maintain departmental personnel files.
• Ensure expense reports are accurate and filed following hospital policy.
• Manage provider schedules, communicate absences, schedule changes and conflicts in a timely manner including call schedules at all locations
• May be asked to schedule departmental meetings and take minutes, as needed
• Participate in hospital committees, as needed
• Ensures requirements for shadow students/other visitors are met; coordinates schedules for these as well as fellows and residents.
• Maintains positive and frequent communication with families; May assist in the scheduling of surgeries, associated peer to peers, and associated communications with the Surgery departments and surgeon teams.
• Helps with daily operation of a wide variety of activities within Department
• Abides by organizational and HIPAA guidelines, privacy practices, patient confidentiality, and patient rights
• Supports hospital and departmental performance improvement goals
• Supports quality care through compliance with departmental and organizational policies and guidelines, and external agency guidelines, standards, or regulations
• Supports departmental initiatives and change efforts
• Practices financial and resource stewardship
• Engages in strong communication, acts as team player in supporting mission and vision of organization, and abides by organization’s core values
• Additional duties as assigned

Required Skills/Abilities

• High School or equivalent required
• Two years of college or secretarial school, or equivalent work experience, or five years’ experience of increasing responsibility for staff support and/or administrative assistant experience preferred.
• Microsoft Office skills/experience preferred.   

Working Environment

• Working Conditions:  Inside
• Working Position:      Sitting
• Physical Demands:     Light
• Physical Requirements:     Repetitive Movement
• An Individual in this position will be required to lift or carry weight in this group: 11-24lbs
• Sensory/Communicative activities essential to the performance of this position:  Feeling, Hearing, Seeing, Speaking
• An Individual in this position will be exposed to: Inside environment