Legal Assistant (m/f/d)

Job Description

This role provides essential support to the Legal Department across corporate governance, document and contract management and general legal operations.

The position ensures smooth day-to-day operations while contributing to process efficiency and governance standards.

Your Responsibilities:

Corporate Housekeeping & Governance:

• Maintain and update org charts (using Lucid)
• Update and track entity list containing all relevant information (directors, registration numbers, addresses, etc.)
• Support preparation of board & supervisory board resolutions
• Assist with Annual Report preparation (e.g., prepare and procure Legal Counsel Confirmations)

Document & Contract Management:

• Administrate NDA Helpdesk
• DocuSign (Training, point of contact for all user questions)
• Rename and managing filing of legal documents
• Contract Management Support (using Luminance: upload, tagging, grouping of contracts)
• Monitor and manage access rights to tools (DocuSign, Luminance, Litera)

Legal Support:

• Manage and distribute invoices from external law firms via Approvals (Teams)
• Train and support users for Luminance AI repository
• Prepare and update training materials (e.g. DocuSign, Luminance)
• Contribute to onboarding program for new joiners (onboarding presentation, naming convention)
• Document and optimize processes in the Legal Handbook
• Update Legal intranet page with relevant content (ensure links are all working)
• Track and respond to requests in Legal inbox
• Manage bea Accounts of German team members
• Support knowledge sharing during meetings (e.g. Legal Touchpoints)
• Travel Expense Compensation (Rydoo)
• Provide cross-functional project support
• Manage physical filing in Frankfurt Office
• Maintain List & Contact Details of External Legal Counsel
• Assist with compliance and regulatory tasks when needed

Your Qualifications:

• 2–4 years of experience in legal operations, corporate governance, or legal administrative support.
• Experience with legal tools such as DocuSign, Luminance, Lucid, Litera, and Rydoo is highly desirable.
• Familiarity with corporate governance processes, including maintaining entity records and preparing board documentation.
• Previous experience managing document repositories and contract management systems.
• Strong organizational skills with experience supporting cross-functional and compliance-related projects.
• Comfortable working in a fast-paced, international, and cross-functional environment.

What We Offer

With us, you will work towards the future of HPC: From new, sustainable building methods for data centers to cooling concepts to software solutions for accelerated compute. 

Your approaches count: In official exchange formats or spontaneously at the coffee machine. At Northern Data, it's the best idea that counts - not the hierarchy. We’re looking forward to getting your inputs!

You make the difference in the company: Unlike in established corporations, at Northern Data you will really help shape things. From implementing new departments, to optimizing processes and culture. 

Best-in-class partners: The best work with Northern Data. This means a knowledge and time advantage from which your career and our customers benefit equally.

Green by heart: Sustainability is at the core of Northern Data. With us, you actively work on the carbon neutrality of datacenters worldwide. Beginning with our infrastructure and continuing with the solutions for our clients, we work towards a green future.

Home Office facts: Work with our international and virtual team flexible from home. And of course, your hardware wishes will be fulfilled to make your ideas for next level HPC come true.

Your wellness matters: At Northern Data we have regular wellbeing initiatives that are designed to promote wellness, diversity, inclusion, and much more, ensuring a supportive and enriching environment for our global team.