Administrative Assistant

Who We Are

Helena Agri-Enterprises, LLC is a leading full-service agronomic solutions provider that's been in business since 1957. Our first location was in West Helena, Arkansas hence the name "Helena". We now have 450+ locations nationwide and over 6,000 employees. Our corporate office is located in Collierville, Tennessee, a suburb outside of Memphis. Year after year we rank at the top nationally for volume and sales in our industry. There are many facets to our company including product development, sales, operations, precision technology and manufacturing just to name a few.

About The Job

• The Administrative Assistant provides direct administrative support to the Division
• Management team and works in collaboration with other team members and departments.
• This position is responsible for documenting and distributing division procedures to field
• locations and other departments and is based in the West Des Moines Division office.

WHAT YOUR DAY WILL LOOK LIKE

• Supports the Division Management team by coordinating, managing and updating calendars. This includes proactively preparing and scheduling appointments, upcoming events, meeting support, reports and presentations. Assist with individual calendar schedules, contacts, and travel arrangements.
• Coordinates meeting and event details including meeting space, accommodations, agenda, materials, AV, meals, entertainment, presenters and communications.
• Communicates regularly with corporate departments regarding policy and procedural updates and revise Division documentation of policies and procedures, as necessary.
• Facilitates internal and external correspondence, professionally composing and distributing information.
• Assists with disbursement and collection of information to and from Branch Managers and location team members.
• Performs administrative tasks such as routing documents for approvals, compiling reports, building presentations, paying invoices, record management and maintenance, and setting up virtual meetings.
• Supports office technology needs, including computer and mobile procurement, set up, researching procedures, and troubleshooting.
• Oversees purchasing of Division office supplies and promotional items, and assist with general office management, including facility, equipment and supplies.
• May be required to operate a company vehicle as needed.
• Other administrative-related duties as assigned by leader.
• Reliable and regular attendance is expected.

Education & Experience

• High school diploma or equivalent is required.
• Minimum of three years of administrative work is required.
• Valid U.S. driver's license is required.

Skills & Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to prioritize multiple projects and adapt to changing objectives and timetables.
• Customer service and problem-solving abilities.
• Computer skills with an emphasis on Excel, PowerPoint, and SharePoint. Also including proficiency in Microsoft Office 365, including OneDrive.
• Ability to learn new software, systems, and procedures.
• Ability to handle confidential information with care.

Successful completion of a drug test and background check is required for all positions at Helena.

WORK ENVIRONMENT & PHYSICAL ASPECTS OF THE JOB

The work environment for this position is that of a typical office environment where the noise level is mostly quiet. This position requires you to use your hands for many different tasks and to talk, hear, walk, stand and sit. You may be occasionally required to lift or move up to 20 pounds.

Benefits At Helena

• Health, Dental & Vision Insurance STARTS THE SAME DAY YOU DO!
• Earn up to $3,000 in Reward Dollars from Helena for your Health Savings Account (HSA).
• Helena's robust 401(k) Savings Plan offers you a 100% company-match up to 5% starting on your first day. As your years of service with Helena increase, so does our company-match - up to 10% based on your contribution amount.
• Three-year vesting on company match with 1,000 hours of service.
• Access your earned pay between paydays through Earned Wage Access (EWA) with DailyPay and Wisely.
• Up to 15 days paid time-off plus 9 paid holidays.
• Free Term Life Insurance at 1x your annual base pay - paid for by Helena at no cost to you.
• Free Short & Long-Term Disability.
• Up to 80 hours of paid Parental Leave.
• Education Assistance.
• And much more!

For more detailed information about our benefits, visit helenacareers.com/benefits.

STAY CONNECTED TO THE HELENA POWERHOUSE!

Follow us on social @HelenaCareers or visit us at helenacareers.com.

Helena supports individuals with disabilities, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Helena is an equal opportunity employer.