Administrative Assistant, International Programs

Description

Renison University College, affiliated with the University of Waterloo, acknowledges that we live and work on the traditional territory of the of the Anishinaabeg, Hodinohsyó:ni, and Attawandaran (Neutral) Peoples. Renison is situated on the Haldimand Tract, the land granted to the Six Nations that includes ten kilometres on either side of the Grand River from mouth to source.

Renison invites applications for the full-time, contract position of Administrative Assistant, International Programs.  This full-time contract is for 12-months (35 hours per week; grade 12, salary range: $45,082.00 - $56,352.00).

Respected as an inclusive community that values the diversity of its faculty, staff, and students, Renison is committed to engaged education for the well-being of the world, offering degree programs reflecting social engagement through the School of Social Work, and the Social Development Studies Department; global engagement through our Culture and Language Studies Department and community engagement in our non- degree programs, including the English Language Institute, through the Centre for Continuing and Professional Education. More information about the College is available at uwaterloo.ca/renison.

Objectives:  The Administrative Assistant provides administrative support to ensure the smooth and efficient operation of all Renison International programs and Continuing Education offerings. Working closely with the Registration Coordinator/Senior Administrative Assistant, this role is responsible for maintaining accurate records, assisting with student inquiries and registrations, and executing administrative tasks.  This role also works closely with the Manager, Communications and Special Projects SACE, Renison’s Student Experience and Housing (SEAH) team, as well as external partners, to communicate student arrival and departure information. The incumbent will represent Renison in a manner consistent with the values, goals, and strategic directions of the University College.

Qualifications

Education

Undergraduate degree and/or College diploma with a focus in Business Administration / Office Management

Skills And Experience

• Administrative experience working with databases and student information systems
• Experience working at an educational institution
• Experience working with international student population is an asset
• Exceptional communication skills both verbal and written
• Exceptional intercultural awareness and sensitivity
• Professional demeanor with the ability to maintain confidentiality
• Strong organizational skills
• Demonstrated ability to handle multiple tasks, meet deadlines, and excel in a fast-paced environment characterized by changing priorities
• Flexible, resourceful and approachable
• Excellent interpersonal skills and proven customer service orientation when dealing with others
• Strong problem-solving skills
• Strong time management and scheduling skills
• Detail oriented
• Knowledge of English language learners needs
• Knowledge of the University of Waterloo and the services it offers
• Advanced knowledge of Microsoft Office (including Word, Excel, PowerPoint and Outlook)
• High level of comfort and skill using a variety of software (ARES, Greymatter, etc.)

Application Instructions

Application materials should be submitted online as PDF files through Interfolio. Please include, at minimum, a resume and contact details for three references. Review of applications will begin on April 28, 2025, and continue until the position is filled.

Renison University College respects, appreciates, and actively encourages diversity, equity and inclusion. As part of Renison’s commitment to equity within the College, we welcome and encourage applications from all qualified individuals who embrace our values and with diverse experiences based on race, ethnic origin, religion, age, colour, gender identity and expression, sexual orientation, ability or disability, including women, 2SLGBTQ+, Indigenous Peoples, and other visible minorities. Renison is committed to accessibility for persons with disabilities. Accommodations are available upon request for candidates participating in all parts of the hiring process. Please contact a member of Renison’s Human Resources department with accommodation requests. Please note that only applicants selected for an interview will be contacted.

Positions are open to qualified candidates who are legally entitled to work in Canada.

Please note that only applicants selected for an interview will be contacted.

References will be solicited at a later stage in the process as needed. The successful candidate will be asked their consent to complete an educational and criminal records verification. The criminal records verification provides an indication of the existence of adult criminal convictions, for which a record suspension has not been granted, within the RCMP National Repository of Criminal Records.

A full job description is available here.