Administrative Officer

Administration Officer.

• Salary: £23,152 per annum.
• Location: Belfast, Northern Ireland – Hybrid working 3 days in office/2 days at home.
• Contract/Hours: Permanent – 35 hours per week.

Benefits:

• 29 days annual leave PLUS bank holidays, with up to 5 additional days for continuous service and option to buy or sell leave.
• Gain professional qualifications and excellent training/development opportunities 
• Flexible maternity, adoption, and paternity packages.
• Pension with up to 7% employer contribution with included life assurance cover. 
• Staff discount portal and Blue Light Card eligibility with 15,000 national retailers’ discounts. 
•  Vulnerable children in the UK need your help 
• Gain professional qualifications and excellent training/development opportunities 
• Flexible maternity, adoption, and paternity packages.
• Pension with up to 7% employer contribution with included life assurance cover. 
• Staff discount portal and Blue Light Card eligibility with 15,000 national retailers’ discounts. 
•  Vulnerable children in the UK need your help 

Wherever you work in the Action for Children family, you'll be helping to change the lives of the most vulnerable children in the UK. 

Last year, we helped more than 687,000 children and families across the UK. From direct work in communities to national campaigning, we are focused on making sure every child has a safe and happy childhood, and the foundations they need to thrive. 

Why Action for Children? 

Action for Children is a UK-wide children’s charity. We have been finding stable, loving homes for children who need them, for 150 years. The skills and experience we have gained during this time have helped us become experts in finding the best possible match between children and foster carers. As we are smaller than many other fostering and adoption agencies, we can offer our foster carers and adopters’ high levels of training and support, and a friendly and personal touch. As a charity our commitment is to getting things right for children, not for shareholders. 

We have been providing a dependable fostering service in Northern Ireland since 2006. During this time, we have developed a strong working relationship with all five Health and Social Care Trusts.

At the heart of Action for Children Fostering in Northern Ireland is the well-being of the fostered children and young people, the foster parents and families, our staff and colleagues. We are a family centred service committed to providing safe and happy childhoods.

A bit about the role 

In this permanent role of Administration Officer, you will provide an effective, efficient and proactive administrative support service to meet the needs of operational teams to achieve their agreed service objectives. 

How you'll help to create brighter futures

As an Administration Officer, you’ll be:

• Working collaboratively as part of a team or individually to provide a range of administrative and front of house support tasks utilising organisational policies, procedures and digital systems. 
• Retain current and accurate records of financial transactions, through the input and retrieval of data through information systems.
• Organising and progressing the full range of activities associated with the management and provision of business meetings, ensuring efficient and effective planning, addressing timelines, notifying participants, venue\location (including use of digital technology), refreshments, agenda preparation, minuting and progress chasing agenda items and follow up actions. 
• Providing written, verbal and e-correspondence, as directed by management and operational colleagues, ensuring prompt, courteous and appropriate responses. 
• Undertaking desktop research on behalf of colleagues and management.
• Producing or supporting the production of presentations, written and financial reports for management.
•  Let's talk about you 
• Undertaking desktop research on behalf of colleagues and management.
• Producing or supporting the production of presentations, written and financial reports for management.
•  Let's talk about you 

Ideally You Will Have:

• Experience of working independently to plan and manage your own workload to meet organisational deadlines and shared goals, will be essential.
• Business Administration S/NVQ Level 2 desirable or work-related experience.
• Confident communicator with the ability to deliver and manage basic written and oral communication effectively.
• A high understanding of Microsoft package specifically Word, Excel, and Outlook.
• Good attention to detail, highly organised and adaptable to accommodate the needs of the service.
•  Contact: recruitmentservice@actionforchildren.org.uk quoting reference 12020.
• Closing date: Monday 20th October 2025.
• Interviews will be conducted week commencing 27th October 2025.

Good To Know

Application Process

Please note we are unable to offer visa sponsorship for this role.

There are five sections to complete: Personal Details, CV, Supporting Statement & Information, Equality & Diversity, Submission & Declaration.

Talent Pool

We know talent when we see it. But sometimes we find the right person but not for the right job. We'd love to keep your details for when the right job comes up. Let us know if you'd rather we didn't. 

To be eligible for this position you must complete an Access NI Basic Disclosure.

Having a criminal record will not necessarily be a bar to obtaining a position.

A copy of the Access NI Code of Practice can be found here.

Policies on Recruitment of Ex-Offenders & Access NI Disclosure Handing Policy are also available on demand.

Diversity, equality and inclusion

At Action for Children, we're dedicated to building a diverse, inclusive, and authentic workplace. 

We actively encourage applications from Black, Asian & Minority Ethnic and disabled candidates as they are under-represented within Action for Children. We want to take deliberate and purposeful action to ensure equal opportunity to all groups in society and for Action for Children.

Male staff are under-represented within our Children Service roles. We would like to encourage more male applicants for our Children Service roles.

Don't meet every single requirement? 

If you're excited about this role but your experience doesn't align perfectly with the job description, we'd love you to apply anyway. You might just be the perfect person for this role, or another role within the Action for Children family. 

Want to know more about Action for Children?

Find us on Linkedin, Facebook or YouTube to get to know us better.

Job Description

 See below for further information about working with us:

Action for Children Employee Benefits

Afc Commitment Statement

Action for Children Northern Ireland Booklet