ASSET MANAGEMENT & ARCHIVING MANAGER

Job Purpose

To manage the bank's assets & warehouse activities to ensure the quality of assets utilization, delivery, inspection, evaluation and protection against theft and misuse, while ensuring an efficient use of the approved budget through conducting year-end and regular inventory inspections to ensure that bank assets were well preserved.

Manage the preparation and implementation of the physical archiving / digital services & expats personal logistics cycle according to the bank’s strategic directions, CBE instruction and polices.

Key Accountabilities

Description

Assets Management

1. 1.            Manage all assets procedures (inventory, tracking, and relocation) to maintain accurate monitoring and asset protection and support different lines of business needs, in addition to monitoring the furniture conditions and review the recommendation on whether it can be re-used or sold to ensure cost saving solutions and to safeguard the banks properties.
2. 2.            Manage the purchase of assets in coordination with the procurement and Finance departments on Oracle to ensure that all funds are properly allocated and deducted, in addition to monitoring all related payments regarding buying/selling/renting of the bank’s assets to ensure adhering to work processes and policies.
3. 3.            Manage the recording of the cost of newly acquired fixed assets, the tracking of existing fixed assets and collaborate with Finance to ensure that the accounting records accurately reflect the results of the associated business process, in addition to monitoring and approve cost of assets transporting to ensure alignment with the approved budgets and maintain efficient budget consumption.
4. 4.            Manage the bank’s assets and properties’ appraisal cycle for the bank assets and premises, warehouses, ASD assets and the customers’ mortgaged assets for taking decision based on the analysed outcomes to ensure accurate results and business requirements are properly fulfilled.
5. 5.            Manage the selection, contracting and regular performance assessment for the CBE houses of expertise / real estate local and international brokerage agencies to ensure effective and cost saving services including settlement of all related payments accurately according to the contract terms and department’s guidelines.
6. 6.            Oversee the banks’ real estate requirements and branches network expansion plan to ensure fulfilling the business needs.

Assets Evaluation

Archiving & Digital Services Management

1. 7.            Manage the end-to-end digital transformation /physical archiving cycle for all bank’s documents across all branches and departments (storage, requesting and retrieval) between the bank premises and outside the bank with the contracted service providers according to the CBE regulations and bank policy.
2. 8.            Authorize and manage the life retention for scanning & microfilming process, input and output inside the bank with the interrelated parties and outside the bank with the services providers to have accurate records for future strategy development, in addition to managing and oversee the relationships with key stakeholders and external service providers to develop standards, guides, and other recordkeeping advice publications through service level agreements.
3. 9.            Review and oversee the end-to end cycle of the inventory management to ensure accurate in/out inventory levels, storage, and handling process to maintain service quality, beside managing the annual warehouse budget, scheduling expenditure, analysing variances and implementing corrective actions and
4. 10.          Oversee the warehouses space management to ensure availability of areas in order to store salvage assets and the operations by establishing and monitoring security procedures and protocols to mitigate any potential risk
5. 11.          Plan and manage logistics, warehouse, transportation to improve internal satisfaction while overseeing and reviewing the results of the annual physical count process and report discrepancies of quantities or damaged / unused items to take corrective actions.
6. 12.          Oversee the Warehouse Team management of the fixed assets selling cycle and handling the auction process in alliance with the tendering Department and getting the financial authority approval.

Warehouses Management

Expats Accommodation and Logistics

1. 13.          Monitor the accommodation , Shipments and contracting for the bank’s foreign expats and their families according to the bank’s budget for expats and standard of service including the control/ follow up and reporting all related documentations and due payments and ensure accurate settlements that meets the expats needs adequately.
2. 14.          Participate in the formulation and implementation of the Department strategy to ensure the alignment with CIB strategy.

Strategy

Policies, Processes and Procedures

1. 15.          Participate and recommend improvements to policies, processes and procedures, and manage their implementation to ensure all relevant procedural / legislative requirements are fulfilled.
2. 16.          Supervise the day-to-day operations of the department providing some guidance in the related area, encouraging teamwork and facilitating related professional work processes in order to achieve high performance standards.
3. 17.          Supervise the activities and work of subordinates to ensure that all work within a specific area is carried out in an efficient manner and in compliance with the set policies, processes and procedures.
4. 18.          Ensure compliance with all relevant CBE regulations, banking laws, AML regulations and internal CIB policies and code of conduct in order to maintain CIB’s sound legal position and mitigate any potential risks.

Day-To-Day Management

People Management

Compliance

Qualifications, Experience, & Skills

Qualifications & Experience

             Bachelor’s degree Business Administration, or its equivalent

             Minimum of 7- 9 years of relevant experience

Skills

             Excellent command of English and Arabic Languages

             Managerial and leadership skills

             Communication and Negotiation skills

             Quantitative and qualitative analysis

             Problem Solving Skills

• Job Weight 19, Eligible Grades (17,18 & 19)
• Priority of interviews goes to the first 20 eligible applicants according to the set criteria and qualification.
• Please make sure to apply in only one vacancy at a time and to withdraw from the other vacancies.
• Please ensure copying your direct manager in the correct email format (someone.example@cibeg.com) when applying through Taleo so that we can proceed with your application, otherwise, it will be cancelled.
• Post expiry date will be on 25-Sep-2024.