SVN/2025/039 - Project Assistant (IBG), Jakarta

Open to Internal and External Candidates

• Reference No. : SVN/2025/039
• Position Title : Project Assistant
• Duty Station : Jakarta
• Organization Unit : Immigration Border and Governance Unit
• Classification : G-3
• Type of Appointment : Special Short-Term Contract
• Report to : National Project Officer 
• Estimated Start Date : As soon as possible
• Closing Date : 15 October 2025

Established in 1951, IOM is a related organization of the United Nations, and as the leading UN agency in the field of migration, IOM works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. 

Operational in Indonesia for more than 40 years, IOM Indonesia is working on a wide range of activities in partnership with the Government of Indonesia, civil society, private sector actors, migrants and communities. IOM Indonesia is engaged in several thematic areas, including: Counter-Trafficking (CT), Labour Mobility and Social Inclusion (LMI), Disasters, Climate and Resilience (DCR), Immigration and Border Governance (IBG), Refugee Care, Migration Health, Migration Governance, and Resettlement and Voluntary Returns. 

IOM’s Immigration and Border Governance (IBG) Division supports Member states in strengthening the policy, legislation, operational systems, human resources and administrative and technical structures required to respond more effectively to diverse migration and border management challenges. IBG project and activities are in line with IOM’s commitment to facilitate orderly, safe and regular migration and mobility.

Under the direct supervision of the Immigration and Border Governance National Project Officer and the overall supervision of the Programme Manager, the Project Assistant will be responsible for supporting the implementation and provision of targeted technical assistance to beneficiaries of projects related to maritime security and land border post capacities. In addition, the Project Assistant will be also responsible to provide clerical support to the programme and initiatives and the Immigration and Border Governance portfolio.

Responsibilities And Accountabilities

1. Provide general/clerical assistance and support the implementation and organization of IBG project activities, such as trainings, meetings, workshops and community engagement initiatives. 
2. Assist in note-taking, meetings/workshops/activities reporting, and translating project and communication materials to/from Bahasa Indonesia and English.
3. Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions
4. Assist in updating project monitoring tools and related documentation, under the guidance of the National Project Officer.
5. Retrieve, compile, summarize, and present information/data on specific project topics to support project reporting and external communication efforts.
6. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
7. Under the guidance of the National Project Officer, provide support in Assist in drafting, designing visibility products and other publication materials.
8. Respond to general information requests and inquiries; set up and maintain files/records. 
9. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• School diploma with three years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with one yearof relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations
• Indonesian National with good knowledge and understanding of migration issues and border managment in Indonesia context, is an advantage
• Previous experience in developing social media contents, publication, and drafting is advantage
• Able to manage workload within general schedule of work, instructions and standard practices. 
• Demonstrated ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Skills

• Technology savvy, proficiency in Microsoft Office tools (Word, Excel, Outlook, Powerpoint, Sharepoint)
• Strong communication and writing skills
• Ability to operate designing software (Photoshop, Canva, etc.) would be an advantage  
• Good personal commitment, efficiency, flexibility, creative thinking and attention to detail
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds

 Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of Education certificate and security clearances. 
3. IOM applies local United Nations Salary Scale. 
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

Please submit your application online by clicking "Apply" button above. Please attach the Resume and Cover letter (indicating where you found this vacancy) in your application. The deadline for applications is 15 October 2025. Candidates applying for this vacancy are required to declare whether they have relatives already working for IOM.  

Only applicant who meets the above qualification will be considered

For further information and other job postings, you are welcome to visit our website: IOM Indonesia Careers