Leadership Support Coordinator

Type: Permanent
Hours: Full time
Location: Wellington
Business Group: Archives & National Library
Branch: Partnerships & Commissions
Salary: $61,072- $76,000
 

Working at the Department of Internal Affairs, you'll have the opportunity to make a real difference in the live of New Zealanders. 

Archives Library New Zealand sits within the Information and Knowledge Services branch, the Departments epicenter of information management, culture and heritage. Our branch is all about collecting, storing and preserving important things that are precious to New Zealand. 

We are looking for a full time, permanent Leadership Support Coordinator to join our centralised coordination and business support team.

Our Coordinators play a key role in providing expert coordination support services for leaders across Archives Library New Zealand. You will manage complex scheduling and inboxes, coordinate business activities, provide secretariat support and ensure requests and approvals are tracked and delivered on time.

If you are looking for an exciting and rewarding new opportunity to support our leaders across Archives Library New Zealand and have the skills and knowledge to be able to collaborate across different teams, then this role with purpose is for you.  

To be successful in this role you will need:

• excellent verbal and writing skills.
• experience managing and coordinating diaries, ensuring efficient scheduling of meetings, prioritising commitments appropriately and resolving potential conflicts.
• experience drafting agendas, recording minutes and actions, liaising with attendees. 
• experience scheduling workshops, meetings, online forums, and overseeing the logistical requirements.
• support the preparation of documents, briefings, and reports.
• excellent interpersonal skills.
• confident with Microsoft Office 365 and able to pick up new systems quickly.
• assist with procurement, invoicing, and financial processing.
• A team player who contributes positively to shared outcomes.

Other Requirements:

• Business Administration Diploma (or similar)
• Minimum of 3 years’ experience in a similar role

We believe in a workplace culture that’s supportive, collaborative, and innovative.

We also believe in trying hard and having fun with Work from home options and flexible working hours. If that sounds like you, then make sure you get in touch.

Applications close: 5pm, 20 October 2025
For more information please contact: Renee.Ailao@dia.govt.nz
Job description: To review the full job description, please click here.