Executive Administration, Associate, Cyber Data Risk & Resilience

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments, and individuals from more than 1,200 offices in 43 countries. As a market leader, the talent and passion of our people is critical to our success.Together, we share a common set of values rooted in integrity, excellence, and strong team ethics. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Job Responsibilities:

• Provide administrative support to Asia Regional CIO, including telephone coverage, message handling, and managing confidential calls.
• Engage in client interaction, acting as a liaison with high-level executives and their assistants.
• Maintain and manage the CIO's calendar, scheduling meetings, conference calls, and handling prioritization issues.
• Coordinate conference room needs, including catering and audio/videoconference setups.
• Coordinate administrative activities, including headcount and expenditure approval processes, and document flow for review and signing.
• Arrange travel logistics, manage travel approvals, and prepare itineraries for the CIO and global senior visitors.
• Retrieve client information, management reports, and research for the CIO's reference.
• Coordinate expense reimbursements with the Asia Expense team and process invoices for various events, e.g. vendors, conferences, sponsorships and charity events, etc.
• Maintain filing systems and handle confidential documents.
• Act as a gatekeeper and ambassador for the CIO office, maintaining relationships with counterparts.
• Provide backup support for administrative colleagues and assist with miscellaneous office tasks.

Required Skills And Personal Attributes:

• Excellent communication, writing, judgment, and problem-solving skills.
• Strong attention to detail and solid organization/time management abilities.
• Be a positive team player willing to assist and collaborate effectively with colleagues.
• Capable of working in a fast-paced environment and managing multiple tasks simultaneously.
• Show flexibility in covering different teams and adapting to various roles.
• Proficiency in Mandarin is an advantage but not mandatory

Other Requirements:

• University Degree Preferred or Relative Corporate Experience preferred (5+ Years of Experience)
• Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
• Other applications helpful include Excel, PowerPoint, internet and research tools.
• Crucial to stay updated with office procedures, technical training, and adhere to policy guidelines and compliance requirements.

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices​ into your browser.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.