Administrative Assistant

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

Administrative Assistant

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

The Wharton BEPP Department is seeking a part-time Administrative Assistant

Job Description

Provide administrative support to the BEPP Department Faculty and Staff.  Work closely with Program Coordinator by assisting with midterm and final exam prep during crucial exam period.   Tasks include handling of high volume copying and scanning of exams, uploading them to CANVAS, and maintaining secure safekeeping.   Make occasional exam drop off/pick up deliveries.  Provide department assistance by serving as main point of contact for administrative and scheduling needs.  Assist with BEPP administrative duties, including travel reimbursements for faculty and visitors, catering arrangements for department functions.  Oversee copy/supply/break room supplies and place orders to restock as needed.  Serve as front desk contact – answer phone, greet visitors and students and direct inquiries.  Handle domestic and express mail deliveries, pick up and distribution.

Qualifications

A High School Degree/GED.  Excellent communication, organization and attention to detail skills.  Ability to work effectively with others and flexible.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$7.25 - $22.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

• Special Requirements 
• A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Please note that benefit eligibility is determined/based on ACA guidelines.