Assistant Vice President, Property Management

Job Purpose (Summary of specific contributions of this job):

• To assist Supervisor to strategies and enhance Property Management Workflow and Processes for the FM Function for Hospitality.
• To assist Supervisor to manage Hotel Operator’s General Manager and Property Management Team in relation to their commitment to FMPST in Hotel Management Agreement for Property Management through Preventative Maintenance, Capex and Opex planning and execution, Utilities Consumption Management, Corrective Maintenance, Uptime and Downtime of Key Engineering System, Improvement Plan for Engineering Savings etc.
• To manage internal Property Management team to carry out review, assessment, monitoring, follow up and reporting of Preventative Maintenance, Capex and Opex planning and execution, Utilities Consumption Management, Corrective Maintenance, Uptime and Downtime of Key Engineering System, Improvement Plan for Engineering Savings etc. submitted by Hotel Operator’s Property Management Team monthly.
• To liaise with Asset Management Team to plan and finalise Capex and Opex items.
• To support Project & Design Mgmt PIC on review on MEP Design for PIP works to ensure efficiency for operation, ease of Maintenance and future replacement.

 To support immediate Supervisor for the following deliverables by the FM Team:

Property Management Work

To support immediate Supervisor for the following deliverables by the FM Team:

1. 1.    Corrective and Preventive Maintenance-    Monitor and audit MEP system for the property to operate efficiently & effectively, including security, fire safety, emergency evacuation procedures to be aligned with standard regulations.-Recommend to the Supervisor/hotel engineer any improvement required for MEP system.-    Monitor, Review, Recommend and Report overall hotel maintenance work to Supervisor for Asset Manager “AM” & Management’s approval for New Upgrading work.-    Monitor, Review, Recommend and Report yearly maintenance schedule program to Supervisor/AM. This is to ensure that the Hotel Management Operator “HMO” is carrying out proper maintenance.-    To support Supervisor/AM to review Capex and OPEX expenditure.-    To support Supervisor/AM’s communication of the any landlord maintenance plan to hotel team.-    Review & Recommend HMO proposal for any new or renewal of service maintenance provider contract to Supervisor/AM for the Management’s approval.2.    Utilities Consumption and Energy Savings Plan-    Collect, Review and Report utilities consumption for all properties monthly against Room Occupancies and Revenues.-    Together with Supervisor & HMO to carry out high level study on energy savings and sustainabilityinitiatives and make relevant recommendations to AM.-    Together with Supervisor & HMO to understand and trouble shoot any technical issue involving high energy consumption.-Review & Recommend HMO’s proposal for any new or renewal of utilities provider’s contract to Supervisor/AM for the Management’s approval.
2. 3.    CAPEX and OPEX-To support AM in reviewing the technical aspect of CAPEX budget (only ID & MEP systems) on a yearly basis between Jan to March.-    To review HMO‘s procurement documentation (3 supplier price from approved list of vendors & scope comparison) and recommend to AM for Management’s approval.-    To review Essential CAPEX proposals ( e.g. Lift replacement , Door Lock System) from AM , recommend and seek approval from AM & the Management. To procure Essential CAPEX Works for HMO to supervise replacement work on site. To manage payment of Essential CAPEX Works.4.    Data & Technical Support-    To support AM & the Management on any ad-hoc request for data & technical information required for their reporting.-    To support AM on any ad-hoc feasibility study on minor ID & MEP fit-out work (e.g. additional Amenities spaces to existing properties) 5.    Project Completion Handover Support-    To facilitate seamless inspection, defects rectification and handover of project completed from construction team to HMO (e.g. Defect Rectification)-    To acknowledge Project Handover Document which are reviewed and accepted by HMO.
3. 6.    Project Development Co-ordination for Oversea and Domestic Hotel Renovation-    To support Project & Design PIC to work with AM & HMO to determine and define project MEP renovation scope, estimated cost and target timeline-    To support Project & Design to review MEP related preliminary development cost estimation-    To review MEP design based on hotel utilization best practices for efficient & effective operations, future ease of maintenance and replacement-    To review MEP system life cycle costing for new replacement submitted by Project Team Designer.-    To communicate FM and HMO guidelines and standard to the Project Team for Design Considerations.