Export Documentation Specialist

Your Opportunity

We have an exciting Export Documentation Specialist opportunity in our Merriam, KS office. The Export Documentation Specialist is responsible for supporting international shipments by preparing and managing documentation for refrigerated goods and ensuring that all documentation meets export regulations and customer requirements This role requires a high level of accuracy, organization, multi-tasking, and the ability to work in a fast-paced, dynamic environment.

About Us

At Seaboard Foods, we create the most sought-after pork. A top U.S. pork producer/processor and leading exporter to 30+ countries, we are committed to bringing excellence to the table, seeking a better way to produce wholesome pork and connect every step between our farms and family tables. More than 5,400 employees in five states work on our farms, feed mills, and processing plants to produce Prairie Fresh® pork, ensuring the well-being of our animals, the environment, our employees, and the communities we call home. Our commitment to sustainability is reflected in our renewable gas projects on our farms creating renewable energy. Owned by Seaboard Corporation, a Fortune 500 company, and nominated as one of the “Best Places to Work” by Kansas City’s Business Journal, we have a dynamic culture where our employees can contribute and understand why they matter. 

Responsibilities

• Prepare, review, and compile export documentation to ensure timely and compliant customs clearance at destination.
• Effectively manage multiple tasks across diverse international markets and payment processes.
• Maintain organized records and filing systems for all assigned shipments, ensuring traceability and audit readiness.
• Process Letters of Credit and collections via bank portals, adhering to financial and regulatory requirements.
• Monitor and track shipments, providing timely updates and communication to internal and external stakeholders.
• Submit/Confirm accurate filings to the Automated Export System (AES) and provide complete shipping instructions to ocean carriers.
• Reconcile and process vendor invoices promptly to support financial accuracy and vendor relationships.
• Maintain and update Standard Operating Procedures (SOPs) to reflect current practices and regulatory changes.
• Adhere to departmental SOPs, ensuring consistency and compliance in all export documentation activities.
• Perform additional duties as assigned, contributing to team efficiency and operational excellence.

CORE COMPETENCIES FOR SUCCESS IN ALL ROLES: 

Build trust, communicate clearly, take initiative, ensures accountability, and

Drives Performance.

Required:

• Prior export documentation experience or related field 1+ years.
• Strong organizational skills with the ability to manage high volumes of email and documentation.
• Exceptional attention to detail and follow-through to ensure accuracy and compliance.
• Ability to prioritize workload effectively and meet tight deadlines in a fast-paced environment.
• Demonstrated critical thinking and independent problem-solving skills.
• Comfortable working in a constantly changing work environment.
• Ability to quickly adjust to shifting priorities, evolving processes, and frequent changes.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint.

Preferred:

• Background in global trade
• Experience in preparing and processing a wide range of export documents
• Knowledge of FSIS export country requirements.
• Knowledge of incoterms
• Familiarity with letters of credit and bank processes

Schedule

• 8:00 am to 5:00 pm or as needed based on business demands.

Work Environment

The physical and work demands listed here represent those an employee should possess to successfully perform the job's essential functions.  Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

• Primarily an office environment.
• The noise level in the work environment is dependent on which environment you are in.
• The hours and days of work are established by departmental needs and at the discretion of management. Overtime hours as needed and approved by supervisor. 

Why Seaboard Foods?

• Medical, vision & dental benefits upon hire
• 401K with company match
• Paid Time Off & Company Holidays
• Wellness Program
• Tuition reimbursement
• Employee pork purchase program

For a complete list of our benefits please visit our career site: https://www.seaboardfoods.com/careers/why-sbf/

Seaboard Foods is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, gender identity, protected veterans’ status, status as a disabled individual, or any other status protected by law.