TxDMV - Human Resources Specialist

State Title: Human Resources Specialist III

To apply for this position, complete an on-line application through the Applicant Career Section or WorkInTexas. TxDMV does not accept paper applications. 

Applicants who require accommodation for the interview process should contact Human Resources at 512-465-4043 when contacted to schedule an interview.

General Description

Our mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services.  We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle-related industries.

Performs complex (journey-level) level human resources work and executive level support to the Human Resources Director. Will assist with processing Family Medical Leave Act and Americans with Disabilities Act compliance, employee benefits and retirement, recruitment and retention, classification/compensation, personnel transactions, developing workforce reports, assists onboarding new employees, verifying employment and eligibility, documenting prior state service, and processing special leave programs. Assists with facilitating wellness programs, coordinating service and retirement awards, and training activities. Additionally, the generalist provides administrative work and technical HR program assistance in support of the Texas Department of Motor Vehicles (TxDMV), Human Resources Division. Reports directly to the Human Resources Director. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Essential Duties

Provides assistance to managers and employees with the Family Medical Leave Act (FMLA) procedures. Assist with facilitating the FMLA process and reviews documents, determines eligibility and tracks employees on FMLA leave.

Facilitates the hiring process, coordinates and/or prepares job requisitions; updates applicant information in CAPPS Recruit; conducts applicant screening for minimum requirements; conducts thorough review of selection packets ensuring compliance with state law and TxDMV policies and procedures.

Coordinates with Employee Retirement System (ERS) regarding employee insurance coverage. Provides employees assistance with benefits enrollment including insurance, retirement, TexFlex, and Deferred Compensation.

Assists with benefits open enrollment activities. Presents benefits information to new employees.

Processes the Leave of Absence Without Pay, State Parental Leave, Paid Parental Leave, Sick Leave Pool, Military Leave, and other special leave. Reviews health care provider certification information and ensures consistency in application of the special leave programs.

Assists with New Employee Orientation. Processes Immigration and Naturalization I-9 forms, completes entry into the E-Verify system and ensures the agency is compliant with federal laws and regulations.

Conducts prior state service verifications and updates systems accordingly. Provides prior state service verifications to requesting state agencies.

Assists with processing requests for reasonable accommodation under the Americans with Disabilities Act (ADA).

Facilitates the employee offboarding process. Process all separations.

Provides executive level administrative and technical support to the Human Resources Director. Manage and maintain daily schedule for the Division Director for Human Resources; schedule meetings, coordinate arrangements and meeting information, develop agendas and maintain a calendar of events, and prepare travel arrangements. Track action items. 

Represents the Director of Human Resources and the division in a professional manner throughout the agency.

Based on direction from the Director of Human Resources, assists in routing work to other HR staff, coordinating work between other HR staff, and assisting in keeping them informed of activities throughout the division.

Serves as front office coverage. Assists walk-in visitors to the Human Resources Division. Answers and routes phone calls. Responds to inquiries from employees and applicants regarding HR programs, policies, or procedures. Provides administrative support to other HR staff when needed; and serve as the primary point-of-contact and liaison for the division as needed.

Oversees division purchasing requisitions and receipts; manages division equipment, inventory, and supplies. Assists with developing and tracking division budget. Coordinates bids, payments, renewals, and CAPPS entry for HR-related contracts.

Oversees records retention for the division. Maintains a filing system for the Director of Human Resource’s records to include information on each division program, their activities and affiliates.

Assists the training staff with course registration and other logistical activities.

Performs HR audits and reviews and completes reports. Performs advanced data entry.

Develops reports, analyze data and provide customers with accurate and useful information.

Assists with HR-related programs and special assignments/projects/events and service awards.

Assists with the State of Texas Employee Charitable Campaign (SECC) including the planning, coordination, and reconciliation of pledges.

Coordinates incoming and outgoing mail for the division.

Performs special projects for the Director of Human Resources and other HR staff. Researches special issues involving time-sensitive projects.

Performs other duties as assigned.

Knowledge, Skills, And Abilities

Detail Oriented

Organizational Skills

Skill in oral and written communication

Ability to explain policies and procedures to staff

Ability to handle multiple tasks and prioritize tasks

Ability to establish and maintain effective working relationships with applicants, employees, and the general public.

The above statements are not a complete list of all responsibilities, duties and skills held or performed by employees in this job. Employees may perform other related duties as assigned.

Minimum Requirements

Education And Experience

Graduation from an accredited four-year college or university plus three (3) years’ Human Resources experience. Additional related experience may be substituted for education on a year per year basis. (Experience requirements may be satisfied by full-time experience or the prorated part-time equivalent.)

Preferred Requirements

Experience in Texas State Human Resources

Central Accounting and Payroll/ Personnel System (CAPPS) HR experience

Docusign Experience

Advanced Skill in Microsoft Excel and Word

Additional Information

Benefits

The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:

ü    Retirement Plan

ü    Paid Group Health & Life Insurance for employees

ü    Paid Holidays

ü    Paid Vacation Leave

ü    Paid Sick Leave

ü    Longevity Pay

ü    Dental

ü    Vision

ü    Dependent Optional Life Insurance

ü    Voluntary AD&D Insurance

ü    Dependent Health & Life Insurance

ü    Health & Dependent care flexible spending accounts

ü    Tuition Assistance Program

QUALIFIED EMPLOYER: In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education’s Public Student Loan Forgiveness (PSLF) program.

Registration, Certification And/Or Licensure

A valid Class "C" driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within ninety (90) days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct department business.

JOB OFFERS AND CONTINUATION OF EMPLOYMENT IS CONTINGENT UPON:

• Proof of education and experience listed on the application
• Eligibility to work in the United States
• Satisfactory results from a pre-employment criminal history background check and driver’s record check
• Compliance with Selective Service registration for males ages 18-25
• Required to attend work regularly and observe approved work hours in accordance with department policies and procedures.

Military

If selected for the position the following must be provided for proof of military employment preference:

• Veteran must provide form DD 214
• Surviving Spouse or Orphan must provide DD 1300 or DD 214. 

Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditor’s Office Job Descriptions; click on the occupational category for the position. Additional MOS can be found at the State Auditor’s Office Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information.

Submission Of Application

Your application must be complete, accurate and reflect all experience and education.  Omission of data can be the basis for disqualification. "See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information.  

An Equal Opportunity/Affirmative Action Employer

The Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, pregnancy, disability, military status, age, or any other characteristic protected by federal or state law. The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act.  If you need help with the employment process or require other accommodation, please contact the Human Resources office for assistance on 512-465-4043.