Business Services Principal Pr

• University of Colorado Anschutz Medical Campus
• Department: School of Medicine, Dean’s Office – Office of Research Affairs
• Job Title: Business Services Professional (Open Rank)
• Position #: 00840667– Requisition #:37907

Job Summary:

This position will provide professional support to the Dean’s Office Research Affairs Senior Associate Dean (SAD) for Clinical Research. This position will participate in and occasionally lead projects on behalf of the Senior Associate Dean, with minimal supervision, and facilitate processes in accordance with CU and SOM policies and procedures. This position will administratively manage the complex scheduling needs, travel arrangements, and expense reports. This position will interface with liaisons across the University of Colorado Anschutz Campus chancellor’s office, School of Medicine, UCHealth, and Children’s Hospital in the stewardship of clinical trials research initiatives.

Key Responsibilities:

Intermediate Professional

• Duties are performed with guidance and direction from other professionals.
• Support coordination of executive-level meetings by preparing agendas, taking minutes, and assisting with related communications, including email distributions and memos.
• Maintain the calendar for the Senior Associate Dean by scheduling meetings, prioritizing requests, and coordinating with other calendars under supervision.
• Assist with domestic and international travel arrangements, including booking flights and hotels, registering for conferences, and submitting expense reimbursements in accordance with policies.
• Represent the Senior Associate Dean in a professional manner through in-person, phone, and written communications.
• Contribute to procurement processes by preparing expense reports and ensuring compliance with CU policies.
• Provide administrative support for document routing, record keeping, and spreadsheet tracking.
• Execute projects assigned by the immediate supervisor. 

Senior Professional

• Independently coordinate and manage executive-level meetings, including agenda development, minute-taking, and dissemination of communications across various platforms.
• Oversee and optimize the Senior Associate Dean’s calendar, exercising discretion in prioritizing requests and resolving scheduling conflicts across multiple stakeholders.
• Manage complex domestic and international travel logistics, ensuring compliance with institutional policies and budget constraints, and proactively resolving issues.
• Serve as a trusted representative of the Senior Associate Dean, demonstrating professionalism and sound judgment in all forms of communication.
• Independently manage procurement and expense reporting processes, ensuring accuracy and adherence to CU Medicine, University, and SOM guidelines.
• Maintain and improve systems for document routing, record keeping, and data tracking, identifying opportunities for increased efficiency.
• Execute projects assigned by the immediate supervisor. 

Principal Professional

• Lead strategic coordination of high-level executive meetings, including designing agendas aligned with institutional priorities, producing official records, and managing communications with campus-wide impact.
• Serve as a strategic advisor in managing the Senior Associate Dean’s calendar, balancing competing priorities and aligning scheduling with long-term goals and initiatives.
• Provide expert-level oversight of international and domestic travel planning, ensuring seamless execution, policy compliance, and budget optimization; mentor others in travel coordination best practices.
• Act as a senior liaison and ambassador for the Senior Associate Dean, handling sensitive communications and representing leadership in high-stakes interactions.
• Develop and refine procurement and expense management systems, ensuring policy alignment and training others on best practices.
• Design and manage advanced tracking systems for document workflows and data reporting, leveraging tools to support decision-making and operational excellence.
• Execute projects assigned by the immediate supervisor. 

Work Location:

On-site – this role is expected to work on-site and is located on the Anschutz Medical Campus in Aurora, Colorado.

Why Join Us:

The Office of Research Affairs within the Dean’s Office at the University of Colorado School of Medicine is not just an administrative unit—it’s a strategic engine driving innovation, collaboration, and impact across the research enterprise. Whether you're a faculty member, administrator, or staff member, joining this office means becoming part of a team that:

• Shapes institutional research strategy: Senior Associate Deans like Leslie Berg and Adit Ginde lead initiatives such as the AFL and SIRC funding programs, which support both pilot research and shared infrastructure critical to advancing the School of Medicine’s mission.
• Fosters cross-campus collaboration: The office actively engages with departments and centers to unify siloed efforts, streamline operations, and elevate the institution’s research profile
• Drives operational excellence: From data-informed decision-making to strategic planning and space optimization, the office is a model of administrative innovation and efficiency.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced-rate RTD Bus and light rail service
• There are many additional perks & programs with the CU Advantage.
• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced-rate RTD Bus and light rail service
• There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Intermediate Level

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• One (1) year of professional-level experience providing support to senior leadership, which includes managing calendars, travel, and supporting committees or special projects.

Senior Level

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• Two (2) years of professional-level experience providing support to senior leadership, which includes managing calendars, travel, and supporting committees or special projects.

Principal Level

• A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• Four (4) years of professional-level experience providing support to senior leadership, which includes managing calendars, travel, and supporting committees or special projects.

Substitution (All Levels): A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications (All Levels):

• Experience providing administrative and technical assistance to faculty within higher education and/or medical education environments. 
• Data management experience, including tracking, compiling, and generating reports.
• Experience working with CU software such as Marketplace, Concur, and PeopleSoft. 

Knowledge, Skills, And Abilities:

• Excellent written and oral communication skills. 
• Outstanding customer service skills.
• Skilled in compiling, formatting, and refining PowerPoint decks to support executive-level communications and strategic initiatives.
• Proficient in managing domestic and international travel logistics, including booking, budgeting, and compliance with institutional policies.
• Experienced in maintaining complex calendars for senior leadership, prioritizing engagements, and coordinating across multiple stakeholders.
• Adept at creating accurate meeting minutes and providing administrative support for committee operations, including agenda preparation and follow-up communications.
• Advanced skills in Microsoft Office Suite, video conferencing, phone system knowledge, and etiquette. 
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated commitment and leadership ability.
• Ability to manage and maintain complex, sensitive, and confidential information. 
• Excellent time management, organizational skills, and ability to manage multiple projects, along with the ability to move from one task/duty to another without errors despite frequent interruptions. 
• Strong sense of urgency and problem-solving skills combined with the ability to prioritize projects. 
• Prior experience at a similar level of responsibility with the proven ability to realize the work unit’s mission statement, vision, and goals.
• Excellent attention to detail. 
• Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines. 
• Ability to effectively explain processes and procedures. 
• Must possess a professional demeanor and have experience that demonstrates problem-solving skills. 
• Must be able to work independently with minimal supervision.

How To Apply:

For full consideration, please submit the following document(s):

1. 1.    A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position
2. 2.    Curriculum vitae / Resume
3. 3.    Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Vanessa Valesquez (VANESSA.VALESQUEZ@CUANSCHUTZ.EDU)

Screening Of Applications Begins:

Screening begins immediately and continues until the position is filled. For best consideration, apply within two (2) weeks of the posting date.

Anticipated Pay Range:

• The salary range (or hiring range) for this position has been established as:
• Intermediate Level: $55,975 to $71,200
• Senior Level: $60,514 to $76,974
• Principal Level: $69,591 to $88,519.  

This position is not eligible for overtime compensation. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Ada Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.