Facilities Coordinator

The Facilities Coordinator plays a key role in supporting the planning, coordination, and execution of day-to-day facility operations and maintenance activities. This position is heavily focused on administrative and vendor management tasks, including working within systems such as Coupa and Corrigo to manage accounting functions, service requests, and contractor communications. The role ensures smooth operations across building systems, vendor services, and compliance efforts, while maintaining a high level of customer service and organization.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit Employee Benefits | Staff & Management 

Essential Responsibilities

• Serve as the first point of contact for facility-related requests; triage, assign, and track work orders.
• Coordinate preventive maintenance and repairs for HVAC, electrical, plumbing, life safety, and general building systems.
• Dispatch and oversee vendors/contractors; manage access, work permits, COIs, and verify work completion against scope and SLAs.
• Monitor site conditions (e.g., common areas, restrooms, conference rooms) and address issues promptly.
• Support space planning, office layout updates, and small-scale facility modifications.
• Assist with seating charts, signage, and workspace improvements during moves or churns.
• Manage building services including janitorial, waste/recycling, mailroom, supplies, breakroom equipment, and badge/visitor access.
• Generate purchase orders, process invoices, and track facilities budget line items.
• Maintain accurate records of assets, inventory, work orders, contracts, and maintenance schedules.
• Ensure compliance with OSHA, fire/life safety, and permit requirements; schedule inspections and support incident reporting.
• Update floor plans, SOPs, equipment logs, and vendor contact lists; maintain facilities SharePoint/portal.
• Communicate outages, project impacts, and status updates to stakeholders; escalate issues as needed.
• Participate in emergency response drills and on-call rotation as required.
• Support onboarding and training programs; monitor completion and assist with session logistics and credential tracking.

Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree in Facilities, Business, or related field preferred.
• Minimum 2 years of experience in facilities coordination, property/office operations, or vendor/service management.
• Proficiency in Microsoft Office and/or Google Workspace.
• Experience with Coupa and Corrigo systems preferred.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication; ability to interact with technicians, vendors, and senior stakeholders.
• Basic understanding of building systems and work order workflows.
• Valid driver’s license and ability to pass background checks as required.

Physical & Work Conditions

• Ability to walk the facility, climb ladders, and lift up to 30–50 lbs with or without accommodation.
• Standard weekday schedule with occasional early/late hours for projects, emergencies, or on-call coverage.

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.   ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.
ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country.  Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at www.abm.com/careers.  ABM does not accept unsolicited resumes.   For more information, visit www.ABM.com