Supply Chain Assistant

Context

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM Liberia is dedicated to supporting the Government of Liberia and other stakeholders in promoting safe, orderly, and regular migration. This involves providing direct assistance to migrants, enhancing the capacities of national institutions, and contributing to the overall development and governance of migration-related activities in the country. The mission's activities are diverse and encompass various aspects of migration management, including return and reintegration of migrants, combatting trafficking in persons, migration health, immigration and border management, peacebuilding and social cohesion, and migration and development.

Under the overall supervision of the Chief of Mission (CoM) in Liberia and direct supervision of the National Resources Management Officer (NRMO); [VM1] and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for supporting supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal  price and in a timely manner

 [VM1]Please adjust in case there is SCM Officer/ Senior Supply Chain Associate in the mission, direct supervision to Supply Chain Officer/Supply Chain Associate and Overall supervision to the next level supervisor

1. Carry out clerical tasks to support the smooth running of activities in the Unit. 
2. Draft routine correspondence, reports, presentations, and other documentation.
3. Maintain files, databases and tracking tools of the unit.  
4. Monitor stock level of consumables, supplies, and other materials needed by the office and alert on the need to restock. 
5. Conduct outdoor activities for checking prices, making small purchases, collecting and delivering documents and other goods. 
6. Support the coordination of transportation needs and drivers’ movements; verify all logbooks are properly maintained and monitor fuel consumption and vehicle’ maintenance records.
7. Support the organization of meetings, workshops, trainings
8. Follow up on contractors doing work on the office premises. 
9. Conduct regular inspection of office premises and verify functionality of the entire office and equipment. 
10. Perform other duties as may be assigned

Education

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with one year of relevant professional experience; or
• High school diploma with three years of relevant professional experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.   Experience

• Experience in procurement and logistics and working with vendors and service providers;
• Experience with asset management process. 
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
• Experience working in an international organisation an advantage.

Skills

• High level of computer literacy
• Ability to work with national and international institutions;
• Ability to prepare clear and concise report; 
• Excellent communication and negotiation skills

Ability to establish realistic resource requirements to meet IOM needs

Languages

• Fluency in English  (oral and written).and French is an advantageous 

  Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Vacancies close at 23:59 local time Monrovia, Liberia on the respective closing date. No late applications will be accepted.

  In order for an application to be considered valid, IOM will only accept applications which should include:

• Motivation letter
• Curriculum Vitae
• References up to three references from the current and/or previous direct supervisors  
  1. Name and contacts
  2. Position
  3. Company
  4. Relationship (Current or Previous direct Supervisor)
  5. E-mail address
• Name and contacts
• Position
• Company
• Relationship (Current or Previous direct Supervisor)
• E-mail address

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies